Program Coordinator

Program Coordinator

The Program Coordinator provides administrative support to the Director, Nurse Anesthesia program staff and students on a daily basis. The role of the Program Coordinator is multifaceted and requires a high level of organizational skill. The Program Coordinator in conjunction with the administrative program staff provides the day-to-day oversight required for an accredited nurse anesthesia educational program.

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Provides comprehensive administrative, managerial, and clerical support to the Nurse Anesthesia program and Program Director to ensure smooth day-to-day operations
• Manages incoming and outgoing communication, including calls, emails, memos, letters, and messages, using proper etiquette and timeliness. Transcribes and formats professional documents as needed.
• Maintains accurate, up-to-date student administrative and clinical files, including licenses, certifications, academic progress, and evaluations.
• Prepares and distributes monthly student calendars, schedules didactic instruction, clinical rotations, exams, meetings, and events such as graduation and seminars.
• Schedules, proctors, and maintains records for student exams, evaluations, and licensure processes, including self-evaluation and employer feedback post-graduation.
• Coordinates application processes, arranges interviews, manages applicant files, and processes onboarding paperwork for new students in collaboration with the Program Director.
• Processes application and tuition payments, generates invoices, manages check requests and purchase orders, and coordinates financial documentation with the hospital's finance department.
• Maintains adequate inventory of office and academic supplies, coordinates equipment maintenance, and ensures a clean, professional learning and administrative environment.
• Coordinates faculty schedules, meetings, materials, and correspondence. Manages lecture schedules, contracts with didactic instructors, and ensures timely distribution of educational content.
• Ensures compliance with institutional policies, protects student confidentiality, and maintains secure, organized recordkeeping and workspace environments.
• Manages backup of digital files, keeps Typhon system updated, and maintains databases, contact lists, and communication logs for program operations.
• Demonstrates initiative, professionalism, teamwork, and sound judgment. Acts as a liaison between students, faculty, and external stakeholders while upholding the values and integrity of the program.

Competencies (Knowledge, Skills, and Abilities Required)

Minimum Education and Experience Requirements

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

901 Walnut Street, Philadelphia, Pennsylvania, United States of America

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.