Legal Operations Administrator

Title : Legal Operations Administrator

Location : Andover, MA

Duration : 3+months (Potential extension)

Overview

The Legal Operations Administrator will oversee and implement some of the day-to-day functions to help scale the legal team. You have a real opportunity to make a meaningful impact and contribution

within Legal and across the company (including but not limited to ad hoc support of various introductory contracts and contract templates, developing self-serve legal content / training for various internal teams, developing outside counsel efficiencies, identifying process improvements / automation, and deal tracking and overall matter management).

Essential Functions :

Responsibilities include, but are not limited to :

• Calendar invites for team meetings - check schedules, create invite, email and update when necessary.
• Legal Team Calendar - email team for updates, maintain and email weekly.
• Legal team mail - the office FedEx's the mail to my home, I scan all the mail and then email it to the respective lawyer for handling.
• Track Engagement Letters .
• Track Legal invoice spending by law firm and project.
• Notarize documents for the team.
• Cogency - Responsible for all request emails in order to match the work requests to the invoices from Cogency. Track all the Cogency annual report charges, registered agent fees and franchise tax payments.
• All travel needs for legal team.
• Event coordination for offsites or legal meetings.
• Responsible for Outside counsel & Consultants Invoices .
• Work directly with new law firms and consultants to obtain a W9 to get them set up in SAP. I also work with them to complete the Enel banking form and I coordinate that with our accounts payable team to get that detail set up in our payments system.
• Responsible for KPI team goals, ensure that 70% or more of outside counsel engagements above XX30,000 are the result of a competitive tender.
• Track spending on outside counsel fees not including litigation.
• Responsible for all the engagement letters for EGPNA, Enel X and ENA.
• Track the outside counsel invoice payments for EGPNA, Enel X and ENA to report monthly on these two KPI goals for the team.
• Responsible for new hire training monthly schedule coordination.
• Responsible litigation tracker spreadsheet which need to be update bi-weekly with the detail provided in each meeting and maintain this in our Teams litigation folder.
• Responsible for procurement drape process.

Other Duties

Supervision

This position will not manage direct reports.

Requirements :

Physical Requirements :