Accounts Payable Manager

The New England Conservatory, an independent not-for-profit institution, is recognized internationally as a leader among music schools, educating and training musicians of all ages from around the world. With approximately 750 music students representing more than 40 countries, NEC cultivates a diverse, dynamic community for students, providing them with performance opportunities and high-caliber training by 225 internationally esteemed artist-teachers and scholars. NEC pushes the boundaries of making and teaching music through college-level musical training in classical, jazz, and Contemporary Improvisation. It offers unique interdisciplinary programs such as Entrepreneurial Musicianship and Community Performances & Partnerships that empower students to create their own musical opportunities. As part of NEC's mission to make lifelong music education available to everyone, the Division of Expanded Education delivers training and performance opportunities for children, pre-college students, and adults.

Job Summary :

The Accounts Payable Manager is responsible for managing the full-cycle accounts payable process, including invoice processing, payment execution, and resolving payment discrepancies.

Essential Functions :

• Oversee, review, and process a high volume of invoices and other transactions for timely payment
• Communicate with and assist departments regarding the receiving and approval of invoices. Secure appropriate approvals and ensure compliance with internal payment policies
• Ensure costs are assigned to the correct general ledger accounts
• Research and reconcile any invoice balance and credits and communicate with vendors regarding invoice discrepancies and invoice payments
• Manage weekly disbursements via check runs, ACH, EFT, and outgoing wire payment transactions in both US dollars and foreign currency
• Reviews and processes independent contractor payments for US and Non-US vendors
• Processes and ensures filing of 1099 and 1042.
• Review accounting and accounts payable procedures and reports for accuracy, and recommend changes or improvements in the Conservatory's accounting processes, operations, and internal control processes.
• Assist in the implementation of new technologies to improve administrative processes
• Provide excellent customer service, interacting with Conservatory colleagues and vendors.
• Establish and maintain cooperative working relationships to accomplish the objectives of the Business Office.
• Educate Conservatory faculty and staff regarding Accounts Payable policies and procedures.
• Maintain knowledge of tax compliance for vendor requirements relating to accounts payable and ensure systems and processes are in place for full compliance for US and Non-US vendors.
• Provide reports and reconciliations to support processes. Ensure compliance with federal and state regulations governing payments for vendors, including companies and consultants.
• Attend trainings as required and assist in all areas of the Business Office as needed.
• Back up to other accountants and staff during vacation, personal, sick, and peak times
• Perform other duties as assigned

Qualifications :

NEC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status.

Annual Clery Report

In accordance with the federal Clery and Campus SaVE Acts, New England Conservatory of Music (NEC) commits to providing all current and prospective students and employees with access to the annual Campus Security and Fire Safety Report. This report will provide the reader with a record of statistics regarding crimes that were reported in the NEC community during the previous three years as well as College policies and procedures, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. This report may be accessed here. A paper copy can be requested by contacting NEC's Director of Public Safety at 290 Huntington Ave, Boston, MA 02115.