Service Excellence Quality Assurance Manager

At Ten our goal is simple, to become the most trusted service business in the world.

We are already the global market leader for lifestyle management and concierge services, providing services from a strong global office network with over one thousand employees.

We deliver our service through a combination of Ten’s proprietary, unique technology-enabled platform and the expertise of our highly trained lifestyle managers. Ten is growing quickly and has ambitious plans to innovate and to keep inspiring and to continue to improve the lives of millions of members. Will you help take us there?

As a Service Excellence Quality Assurance Manager , you will act as an independent guardian of service standards within the business, assessing and understanding the quality of our service delivery to members. You will work alongside the Training, Client Services and the Operations teams to ensure we consistently improve in line with corporate requirements as well as our vision to become the most trusted company in the world delivering personalized services to individuals.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

1.     Manage Ten North America’s QA (Quality Assurance) standards and processes.

• Manage the QA process to ensure calls and requests are monitored and scored on time each month within each team. This will require :
• Selecting calls, emails, and requests to be monitored each month (target will be set by Team Manager)
• Completing review of calls, emails, requests through internal system (Genesys call & screen recording)
• Documenting & scoring calls, emails and requests within the QA form and uploading into Ten Data
• If urgent attention is required to alert Lifestyle Manager, Training or Team manager of issue, and work with the Team Manager, Training or Allocator to ensure the action is delegated and completed on time.
• Guardian check of all outbound emails through Email Proof Reading inbox including reporting & coaching in real-time
• Work with the training team to ensure all corporate program-specific expectations are understood and communicated to TMs, LMs and the rest of the Ops team.
• Manage initiatives & projects as they apply to quality such as Audits, homepage reviews, spot checks, email proof reading, SIP, etc..
• Training and coaching of the new hires on CX best practices (i.e Introducing QA, QA form, CX score, EPR)
• Assisting lifestyle managers by answering questions within internal communication (i.e. team chats, emails, phone etc)
• Lead on internal calibration sessions

2.     Identify opportunities and work with the internal stakeholders to drive service improvements.

i.     Coaching sessions can include in-person side by side and virtual coaching sessions.

ii.     Participate in team huddles for specific updates on service improvement.

3. Client Facing and Internal Reporting

4.     Supporting Operations

5.     Adherence to Escalation Processes and Communication to Support Internal CX Team :

6.     Other duties as reasonably required.

BEHAVIORAL EXPECTATIONS :

You will be expected to role model the behaviours associated with our values : Member Focused, Trustworthy, and Pioneering. This means you will deliver the highest level of service to our clients and treat all Ten employees you train as your personal clients. You will be resourceful in finding ways to improve training programs and streamline processes for future efforts, promoting efficiency of resources and business practices.

Requirements

EDUCATION / EXPERIENCE :

KNOWLEDGE, SKILLS & ABILITIES :

WORK ENVIRONMENT :

Open Office Environment

Benefits