Administrative Assistant II - Dean of Students

Administrative Assistant

The Administrative Assistant in the Dean of Students Office provides comprehensive administrative, clerical, and operational support to the Associate Dean of Students, Assistant Dean of Students, Director of Student Rights and Responsibilities, and International Student Engagement Office, as well as to the Vice President for Student Life and Dean of Students as directed. This position is integral to the daily operations of the office, fostering a welcoming, efficient, and student-centered environment. The Administrative Assistant manages office communications, coordinates logistics and scheduling, oversees data and records, and supports administrative processes that advance the mission of the Division of Student Life and the College, and ensure the successful operation of the Dean of Students Office and International Student Engagement Office.

Key Responsibilities :

Administrative Support

• Serve as a point of contact for the Dean of Students Office, greeting visitors, managing phone and email inquiries, and ensuring excellent customer service.
• Oversee daily office operations, ensuring efficient workflow, organized systems, and professional presentation.
• Manage calendars, schedule meetings, coordinate appointments, and arrange logistics for the Dean of Students Office, and International Student Engagement Office staff.
• Prepare correspondence, reports, meeting materials, and other documents while maintaining strict confidentiality for the Dean of Students Office and International Student Engagement Office.
• Maintain organized filing systems (digital and physical) and track office records, reports, and necessary documentation.
• Assist with purchasing, reimbursements, purchase reconciliation, payment processing, expense reports, and monitoring departmental budgets and expenses.
• Enter, update, and maintain accurate records in administrative databases and tracking systems, ensuring data integrity and confidentiality.
• Cross-train on the duties of the Executive Assistant for the Vice President of Student Affairs & Dean of Students and perform critical tasks in their absence.

Operational Coordination & Assistance

Student Support & Communication

Qualifications

Required :

Preferred :

Knowledge / Skills / Abilities :

Information about how to submit an application can be found at https : / / employment.davidson.edu.

Davidson is a highly selective, nationally ranked, residential liberal arts college located in Davidson, North Carolina, near Charlotte. We seek to hire talented faculty and staff who are committed to achieving excellence within an inclusive community where diverse backgrounds and perspectives are valued.

Job Identification : 798

Job Category : Administrative Support Roles

Posting Date : 11 / 14 / 2025, 09 : 06 PM

Degree Level : Associate Degree

Job Schedule : Full time

Locations : 209 Ridge Road, Davidson, NC, 28035, US