Office Assistant

Job Summary and Responsibilities

Accountable for assisting the department and handling all requests. Responsible for the daily receipt of supplies and acts as a liaison between the department and any external / internal areas.

ESSENTIAL KEY JOB RESPONSIBILITIES

1. Responsible for any data entry and database utilization for the department.

2. Scheduling and Staffing as needed.

3. Generation and distribution of reports.

4. Responsible for purchasing and invoicing of department.

5. Answers the telephone, Directs phone calls, mails information as needed.

6. Assists in the development and distribution of communications.

7. Performs distribution and replenishment as well as inventories supplies.

May be required by department assignment :

8. Responsible for addition of surgeons, anesthesiologists & allied health professions to facilitate documentation in surgical procedures. Requires mapping to appropriate Personnel Categories & Facilities. Supports surgeon specific reporting.

9. Identifies quality & compliance opportunities, Develops, recommends and Implements reporting solutions, Works with department leaders to improve compliance and efficiency.

10. Supports perioperative reporting efforts, including : extracting data elements from perioperative software systems; preparing and formatting reports (. Block Utilization, perioperative volume, ; Performs analyses as requested; aids Clarity Report development and implementation; and Responsible for generation and distribution of regular reports to perioperative management and surgeons, including graphical displays.

11. Creates & writes Standardized Work Instructions & Resource Manuals; updates / modifies policies and procedures; and generates surgeon communications.

12. Responsible for the analysis of Materials on the Fly data entry frequency and volume to determine whether or not a product should be added to HEMM and Epic to facilitate Material Requisitions, Nursing Intraop Record documentation, Patient Billing & Revenue Capture. Provides results to Billing Specialists to use as training / reference material; Responsible for conversion of Materials on the Fly information in the Nursing Intraop Record & the inactivation & removal from Materials Table.

13. Responsible for the on‐going addition of new equipment to facilitate documentation compliance during surgical procedures. Documentation Supports additional cost allocation. Responsible for inactivation of equipment no longer in service. Information received on a regular basis from Clinical Engineering.

14. Creates and Maintains surgeon Preference Cards.

Disclosure summary

The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job. They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job. Employees may be required to perform other duties as assigned.

Job Requirements

Required Education and Experience

• High School Diploma / GED
• One (1) year of experience
• Preferred :   Oncology and Scheduling experience

Where You'll Work

Baylor St. Luke’s Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care, neuroscience, oncology, transplantation, and more. Our team’s efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the world. In our commitment to advancing standards in an ever-evolving healthcare environment, our new McNair Campus is designed around the human experience—modeled on evidence-based practices for the safety of patients, visitors, staff, and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care, research, and education. Our strong alliance with Texas Heart Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other. Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.