Executive Administrative Assistant

Executive Administrative Assistant

This position is responsible for enhancing the Executive's effectiveness by providing information management support, administrative support and organizational support to the executive. This position will be responsible for handling a wide range of administrative and executive support related tasks working independently and with little or no supervision. This position will interact with staff (at all levels) in a fast paced environment, sometimes under pressure and must remain flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. This position will be responsible for gathering information to prepare reports, assisting with the planning of events, managing and directing certain inquiries, managing and prioritizing meetings for the executive and assisting with the creation of timely communications within the division.

Job Responsibilities :

• Develop and distribute reports, collect and analyze information, prepare presentation materials which may include multi-media applications
• Organize written and verbal communication, draft letters and documents, take meeting minutes, oversee maintenance and organization of recordkeeping and filing. Effectively communicate announcements to the division and executive leadership
• Make travel arrangements, manage calendars and prioritize meeting requests for an orderly schedule
• Interface with other leaders, stakeholders, and vendors for business overviews, presentations and onsite visits.
• Conduct special projects, as needed, including organizing team and culture building events
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
• Performs special projects, and additional duties and responsibilities as required.
• Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and complete required compliance trainings. Accountable to maintain compliance with applicable federal, state and local laws and regulations.

Job Requirements :

Required Qualifications :

Preferred Qualifications :

Job Competencies :

Flagstar is an Equal Opportunity Employer.