Project Coordinator, Construction

Job Description

Job Description

Project Coordinator, Construction

Employment Type : Full-Time

Location : Temecula, CA

About the Role

The Project Coordinator supports construction projects from award through closeout by providing project coordination, document control, and administrative support. This role works closely with Project Managers, Quality Control teams, and internal support staff to ensure projects are properly set up, tracked, and documented throughout the project lifecycle.

This position is ideal for a detail-oriented construction professional who thrives in structured environments, enjoys managing documentation and systems, and supports multiple projects in a fast-paced construction setting.

Key Responsibilities Pre-Construction Phase

Support award turnover and project startup activities

Organize and verify award documentation, RFIs, addenda, and contract files

Set up projects in Procore according to established standards

Develop and maintain Submittal Registers from drawings and specifications

Establish and manage RFI and submittal logs

Coordinate early required submittals following Notice to Proceed

Track long-lead items and flag procurement risks to the Project Manager

Support kickoff meetings and early scope clarification

Construction Phase

Maintain accurate submittal, RFI, and correspondence logs

Route submittals, RFIs, and documentation for review and approval

Track review timelines, resubmittals, and outstanding items

Coordinate document revisions with subcontractors as directed

Maintain organized, audit-ready project records

Track material submittals, purchase orders, and delivery status

Support procurement administration and material documentation

Collect subcontractor pay applications and compliance documents

Support progress meetings with required documentation

Closeout Phase

Track and coordinate closeout documentation including O&M manuals, warranties, as-builts, and training records

Verify closeout packages are complete and properly organized

Support final billing, retention release, and internal archiving

Assist with project file turnover and record retention

Qualifications Education

Bachelor’s degree in Construction Management, Business, Accounting, or a related field preferred

Experience

3–5 years of construction project coordination or project controls experience

Procore experience required

Experience supporting multi-phase construction projects preferred

Experience in compliance-driven construction environments is a plus

Skills

Procore

Microsoft Excel, intermediate to advanced

Strong organizational and time management skills

Clear written and verbal communication

Ability to manage multiple priorities and deadlines

Benefits

Health, Dental, and Vision Insurance

401(k) with company matching

Paid Time Off

Training and professional development

Education reimbursement program, based on eligibility

How to Apply

Apply through Elite Recruiting & Consulting Services by submitting your resume for consideration. Qualified candidates will be contacted directly by our recruiting team.