Planning Coordinator

TWP is seeking a Store Planning Coordinator who will provide administrative and operational support for new store openings and ongoing store planning initiatives. This role ensures accurate documentation, seamless communication, and alignment between Store Planning, Retail Operations, cross-functional teams, and all 3rd party vendors. The ideal candidate has strong organizational skills and an aptitude to build and manage detailed processes.

Key Responsibilities

Store Planning Support

Maintain and update project calendars, schedules, and task lists for all store projects.

Prepare and distribute project documentation including floor plans, fixture lists, material specifications, store communications, and meeting agendas.

Track and collect required documentation, and ensure all files are current and accessible in shared systems.

Support budget tracking by gathering quotes, updating spreadsheets, and managing vendor documentation.

Schedule meetings, coordinate cross-functional calls, and follow up on action items through project completion.

Monitor project status and prepare summary reports to share with key stakeholders

Assist in reviewing store layouts and fixture plans for accuracy, ensuring all details are factored into project plans.

Maintain organized archives of all store layouts, fixture specifications,

Coordinate with vendors on fixture orders, deliveries, and installation schedules.

Serve as a central point of contact, ensuring information flows clearly between Planning, Merchandising, Operations, and 3rd party vendors.

Qualifications

Associate or bachelor's degree in business, Architecture, or a related field (or equivalent experience).

1–3 years of experience in administrative coordination, retail operations, project support, or store planning.

Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).

Strong organizational skills, attention to detail, and effective time management.

Ability to manage multiple deadlines and collaborate with cross-functional teams.

Familiarity with store layouts, planograms, and fixture planning tools.

Ability to read and interpret basic drawings, layouts, and fixture documentation.

Exposure to AutoCAD, Revit, or similar space-planning software is a plus.

Core Competencies

Strong administrative and organizational skills

Clear written and verbal communication

Customer-service mindset when supporting store teams

Resourceful, proactive, and solution-oriented

Able to balance fast-paced project demands for multiple projects simultaneously