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Accounting Specialist
Accounting SpecialistStrategic Legal Practices • Los Angeles, CA, US
Accounting Specialist

Accounting Specialist

Strategic Legal Practices • Los Angeles, CA, US
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  • [job_card.full_time]
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Job Description

Job Description

Position Summary

The Accounting Specialist is responsible for managing the firm’s day-to-day financial operations, including client invoicing, accounts payable and receivable, financial reconciliation, and maintaining accurate accounting records. This position plays a critical role in ensuring financial accuracy, compliance with accounting regulations, and supporting firm leadership with timely reporting.

Compensation & Benefits

$75,000 - $125,000 annually + benefits (healthcare, 401k, PTO, etc.)

Key Responsibilities

1. Client Billing & Invoicing (Primary Function)

  • Prepare, review, and issue monthly client invoices in coordination with attorneys and legal staff.
  • Verify accuracy of billable hours, costs, and trust deposits before billing.
  • Ensure timely delivery of invoices and monitor accounts receivable to maintain steady cash flow.
  • Post client payments, reconcile balances, and maintain accurate billing records.
  • Respond to client billing inquiries and make necessary adjustments or credits as approved.
  • Generate monthly billing and aging reports for management and partners.

2. Vendor Management & Accounts Payable

  • Manage all aspects of vendor relationships, including onboarding, maintaining W-9s, and updating vendor records.
  • Process and verify vendor invoices for accuracy, approval, and timely payment.
  • Track and maintain vendor contracts, service agreements, and recurring subscriptions.
  • Reconcile vendor statements and resolve discrepancies proactively.
  • Coordinate with department heads to ensure accurate coding of expenses to appropriate cost centers.
  • Monitor accounts payable aging and maintain positive relationships with vendors.
  • Assist with 1099 preparation and year-end reporting for applicable vendors.

    • 3. Accounting & Financial Reconciliation

  • Maintain the firm’s general ledger and ensure accurate posting of journal entries.
  • Conduct monthly reconciliations of operating, trust (IOLTA), and credit card accounts.
  • Ensure trust account compliance per State Bar rules and prepare reconciliation reports for management.
  • Record and reconcile client cost advances, reimbursements, and disbursements.
  • Support the firm’s external CPA during monthly closings, audits, and year-end reporting.

    • 4. Payroll Administration (Limited Function)

  • Process biweekly or semi-monthly payroll using the firm’s payroll platform (ADP).
  • Ensure accurate employee pay, deductions, and tax withholdings.
  • Maintain payroll records and assist with quarterly and annual filings.
  • Coordinate with HR for new hire setup, pay adjustments, and termination

    • Requirements

    Qualifications

  • 3-5+ years of experience in Accounts Receivable, preferably within a law firm or legal services environment.
  • Strong understanding of legal billing and collections, especially in relation to California courts and fee motions.
  • Exceptional organizational, communication, and follow-up skills.
  • Experience with legal billing software (e.g., Timeslips, Clio, or similar) and accounting platforms.
  • Ability to work independently and cross-functionally in a fast-paced environment.
  • High level of discretion and professionalism in handling sensitive financial data.

    • Bonus Points If You Have

  • Familiarity with consumer protection litigation or civil rights cases.
  • Experience supporting attorneys with declarations, exhibits, and billing narratives for fee motions.
  • Bilingual (Spanish) is a plus.

    • Benefits

    We’re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including :

  • 401(k) with Employer Match – Plan for your future with confidence and company support.
  • Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy.
  • Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events.
  • Paid Parking – Convenient and covered, so you can focus on your day.
  • Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters.
  • Employee Referral Program – Earn rewards for introducing talented individuals to our team.
  • Employee Assistance Program (EAP) – Confidential resources for personal and professional support.
  • Employee Discount Program – Access to exclusive savings on a variety of products and services.
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