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Executive Chief of Staff & Executive Administrator
Executive Chief of Staff & Executive AdministratorCXApp US, Inc. • San Ramon, CA, US
Executive Chief of Staff & Executive Administrator

Executive Chief of Staff & Executive Administrator

CXApp US, Inc. • San Ramon, CA, US
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  • [job_card.full_time]
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Job Description

Job Description

Salary :

Executive Chief of Staff & Executive Administrator

Work Directly With the CEO CXAI (Nasdaq : CXAI)

San Francisco Bay Area | Hybrid | High-Impact Executive Role

CEO Time, Priorities & Executive Operations

  • Manage and optimize the CEOs calendar, travel, workflow, and daily operating cadence
  • Act as the CEOs gatekeeper, prioritizing meetings, requests, and communications
  • Prepare detailed briefing docs, agendas, and executive summaries
  • Ensure that every CEO engagement is informed, productive, and followed through
  • Maintain a proactive view of the CEOs commitments and strategic goals

Strategic Partner & Advisor

  • Serve as a thinking partner to the CEO, offering perspective, clarity, and pattern recognition
  • Anticipate issues, risks, and opportunities ahead of time
  • Participate in selected internal and external meetings, capturing insights and driving actions
  • Help the CEO frame decisions and maintain focus on what matters most
  • Provide judgment, discretion, and a trusted sounding board

    • Cross-Functional Alignment & Execution

  • Drive alignment across product, AI / engineering, sales, finance, and operations
  • Track key initiatives, commitments, and action items across the executive team
  • Ensure teams are accountable and operating with clarity and urgency
  • Lead or support special cross-company projects that require CEO visibility
  • Strengthen internal communication flow between the CEOs office and the organization

    • Board, Investor & Customer Engagement Support

  • Support prep for board meetings, strategic sessions, and executive offsites
  • Assist with briefings for investor meetings, earnings cycles, and financial milestones
  • Coordinate materials, messaging, decks, and follow-up
  • Partner with IR, finance, and legal to ensure accuracy and alignment in communication
  • Prepare talking points and summaries that reflect the CEOs voice and priorities

    • Communications & Executive Presence

  • Draft high-quality CEO communications : internal memos, updates, emails, summaries
  • Prepare content for presentations, keynotes, and industry conversations
  • Maintain a high standard of clarity, tone, professionalism, and impact
  • Protect the CEOs time and brand through disciplined communication and filtering

    • AI & Innovation Support (Non-Technical)

  • Track high-level milestones across agentic AI, spatial intelligence, and product strategy
  • Coordinate with product and engineering leadership on AI-related updates and deliverables
  • Maintain alignment between the CEOs innovation agenda and operational execution

    • What You Bring

    Essential Experience :

  • 510+ years supporting senior executives (CEO, founder, chairman, or C-suite)
  • Proven ability to operate in fast-moving tech or public-company environments
  • Exceptional writing, communication, and executive briefing skills
  • High judgment, integrity, and ability to handle sensitive information
  • Superior organization, prioritization, and follow-through
  • Strong meeting preparation and executive presence

    • Preferred Experience :

  • Experience in AI, SaaS, enterprise software, or emerging technology
  • Prior Chief of Staff, Executive Operations, or Senior EA hybrid background
  • Familiarity with board and investor relations workflows
  • Ability to synthesize complex information quickly

    • You Are :

  • Calm under pressure and always two steps ahead
  • Highly reliable, discreet, and trusted with confidential matters
  • A natural systems-builder who brings structure to fast-paced environments
  • Sharp, thoughtful, and able to partner directly with a high-performance CEO
  • A communicator who can move between detail and high-level narrative easily

    • Youll operate in an environment where :

  • AI innovation moves fast
  • Strategy and execution intersect daily
  • Leadership conversations matter
  • Every day brings new opportunities to create leverage

    • Location :

  • San Francisco Bay Area (San Ramon)
  • Hybrid : in-office for CEO-facing days; flexibility for remote work

    • Why This Role Matters

    This role provides a privileged vantage point inside a public AI company shaping the future of intelligent workplaces.

    You will be a force multiplier for the CEO helping him expand impact, velocity, and clarity across CXAI.

    Apply on our careers page CXAI.AI or CXAI LinkedIn

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