Executive Assistant

Executive Assistant

Horace Mann is a purpose-driven company that is passionate about educators. The Executive Assistant provides high-level administrative and general support to senior Finance executives, including the Controller / Chief Accounting Officer, Vice President Strategic Finance and Vice President Investor Relations, in a highly responsible and confidential capacity. This role requires professionalism, discretion, and strong organizational skills to manage sensitive information and ensure seamless communication between executives, staff, and external stakeholders. The Executive Assistant must demonstrate tact, integrity, and sound judgment while balancing multiple priorities.

Key Responsibilities

• Perform a wide range of administrative and support duties of a highly responsible and confidential nature.
• Act as the primary point of contact between Finance executives, internal teams, and external representatives (including external auditors and consultants).
• Manage calendars, schedule meetings and travel, handle expenses, and ensure Finance leaders are prepared for deadlines and key discussions.
• Organize the quarterly calendar for Board and Audit Committee meetings, pull together materials, and coordinate with committee chairs.
• Help coordinate external audit requests, track important filings and reports, and assist with annual corporate and investor reports.
• Plan retreats, division meetings, and recognition events, while also handling office logistics like conference rooms and workspace moves.
• Set up equipment and workspace for new hires, maintain certification records, and ensure smooth offboarding when employees leave.
• Manage system access for Finance and look for ways to make team processes run more smoothly.
• Draft and prepare routine letters, memoranda, reports, and presentations for executive review and signature.
• Manage multiple projects simultaneously, ensuring deadlines and quality standards are met.

Qualifications & Skills

Pay Range :

Salary is commensurate to experience, location, etc.

Horace Mann was founded in 1945 by two Springfield, Illinois, teachers who saw a need for quality, affordable auto insurance for teachers. Since then, we've broadened our mission to helping all educators protect what they have today and prepare for a successful tomorrow. And with our broadened mission has come corporate growth : We serve more than 4,100 school districts nationwide, we're publicly traded on the New York Stock Exchange (symbol : HMN) and we have more than $12 billion in assets.

We're motivated by the fact that educators take care of our children's future, and we believe they deserve someone to look after theirs. We help educators identify their financial goals and develop plans to achieve them. This includes insurance to protect what they have today and financial products to help them prepare for their future. Our tailored offerings include special rates and benefits for educators.

EOE / Minorities / Females / Veterans / Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.