Administrative Services Assistant

Job Title :

Administrative Services Assistant

Requisition Number : RE52578

Working Title :

R&D Partnerships Coordinator

Department Name :

40420 : Office of Technology Commercialization

Work Location : Lexington, KY

Grade Level : 42

Salary Range : $17.41-27.87 / hour

Type of Position : Staff

Position Time Status :

Full-Time

Required Education : AA

Click here for more information about equivalencies : :

https : / / hr.uky.edu / employment / working-uk / equivalencies

Required Related Experience :

4 yrs

Required License / Registration / Certification :

None.

Physical Requirements :

Sitting and / or standing for extended periods of time; repetitive motion related to computer work3

Shift :

40 hours per week. Day shift hours.

Job Summary :

UK Innovate seeks a highly qualified candidate to fill the role of R&D Partnerships Coordinator. This position will work directly with UK Innovate staff and faculty to support data management, input and some program admin coordination for our TC and R&D Partnerships teams, and to support growth in R&D Partnerships industry extension invoicing.

Job Duties and Responsibilities

• Coordinate and schedule in-person or virtual meetings for the R&D Partnerships team, including room space booking as neededo Attend meetings as needed to record meeting minutes and action items
• Coordinate, schedule and lead logistics for on-campus or off-campus meetings with external partners
• Support data entry for new R&D Partnerships contacts, opportunities and reporting in Salesforce, including OneUK partnerships
• Support administrative tasks associated with R&D Partnerships programs such as the Industry Extension Program, Expert Connect Program, Estate Whiskey Alliance & KY BIO Alliance including : o Collection and preparation of requisite documentationo Request, collect and archive signed copies of requisite documentation with internal and external partnerso Use standard templates to generate invoices, track and monitor paymentso Provide reports as needed
• Provide administrative support for UK Innovate finance and compliance including data entry, process documentation and other documentation tasks

IEBC (Internal Employee Being Considered).

Does this position have supervisory responsibilities? :

No

Preferred Education / Experience :

Experience in admin support / EA and data input preferred.

Deadline to Apply : 12 / 18 / 2025

Our University Community :

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and / or drug screen.