Document Specialist

About the job

Chief of Staff KC is working with a reputable client in the Kansas City, Missouri area looking to hire a Document Specialist.

Role Summary

The ideal candidate is professional, adaptable, and proactive, with the ability to manage multiple priorities with a strong commitment to accuracy, consistency, and confidentiality. This position plays a vital role in maintaining effective document control systems and ensuring seamless project execution within a fast paced, collaborative environment.

Key Responsibilities

• Collaborates with team members to establish standards, workflows, and procedures.
• Communicates and maintains document control processes across the team.
• Coordinates documentation with multiple engineers to support project requirements.
• Compiles and organizes electronic project data books.
• Prepares and issues transmittals to clients and vendors.
• Reviews and processes vendor submittals in accordance with project specifications.
• Packages and distributes electronic documents for clients, vendors, and internal teams.
• Identifies and reports troubleshooting issues related to vendor and client documentation.
• Monitors project team workflows to ensure efficiency and compliance with timelines.
• Performs additional duties and responsibilities as assigned.
• Adheres to all company policies, procedures, and quality standards.

Qualifications