Office Manager Homeboy Recycling

Office Administration / Management

This position provides general office management and oversight of many administrative processes for HBR. Core duties focus on keeping the day-to-day business running smoothly and efficiently while building and maintaining organizational systems to support company growth. As a primary liaison with HBI departments (Finance, HR, etc.), this position also requires working with a broad range of operational, financial, and personnel data. Seeking a highly self-directed individual with exceptional organizational skills and a passion for our mission.

Responsibilities include managing, ordering, and organizing company supplies and uniforms; coordinating company events and meetings; professionally representing the company to members of the public who visit the facility; onboarding and interfacing with customers / vendors, collecting required documentation; serving as a primary contact for building ownership, ensuring responsiveness to any concerns; ensuring common spaces are organized and presentable; overseeing janitorial service and ensuring cleanliness of facility, especially public-facing areas; helping develop and implement company policies and procedures; maintaining company records in a highly organized manner; assisting with organization and maintenance of company intranet; liaising with HBI HR team, providing onsite support as needed; leading employee recognition processes (e.g., Employee of the Month, Staff Newsletter, etc.); helping gather and manage required information from employees (e.g., vehicle insurance, etc.); facilitating onboarding of new staff in collaboration with HR and direct supervisor; supporting with company trainings / presentations, employee development, employee reviews, etc.; providing administrative oversight and support with insurance policies and claims; helping ensure timeliness and accuracy of payroll, working with HBI and payroll processing vendor; assisting with data collection and reporting needs; actively promoting company's vision, mission, and values throughout the organization; and other projects and duties, as assigned.

Accounting support includes managing cash register, petty cash, and local POS system; preparing staff expense reports and reimbursements; helping invoice customers and support with Accounts Receivable (receiving payments, managing deposits, collection efforts); supporting with Accounts Payable, checking accuracy of charges and on-time payments; reviewing credit card and bank transactions, helping assign to appropriate account and class; and supporting HBI Finance team with financial close processes.

Basic qualifications / requirements include : minimum five (5) years progressively responsible administrative experience; extremely organized with a high level of attention to detail; highly proficient in Google (Docs, Sheets) and Microsoft (Word, Excel) suites of applications; comfortable using databases to record, query, and report data; superior oral and written communication skills; personable, professional, and positive demeanor; ability to effectively lead and collaborate with teams of diverse individuals; self-directed, highly motivated individual; comfort and experience working with sensitive operational, financial, and personnel data; ability to problem solve, multitask, and wear multiple hats in a fast-paced environment; ability to pass extensive background check and / or security clearances required to achieve certain certifications and / or to access secure customer locations; ability to get to varying job sites in LA county independently and on-time; and willingness to learn and grow.

Additional desired qualifications / experience include : experience working with QuickBooks; and strong quantitative and analytical aptitude.

Additional position information includes : classification as Non-Exempt (Hourly), according to FLSA guidelines; benefits of Medical, Dental, Vision, 401K; occasional travel within the greater Los Angeles area and elsewhere in California or other states; occasional evening or weekend availability may be necessary; shared office environment; and physical requirements of regular standing and sitting at a desk, use of computer, and occasional lifting of approximately 10-25 pounds.