Program Specialist, Facilities Operations

About Rivian

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

Role Summary

We are seeking an experienced, self-starting Program Specialist, Facilities Operations to join our growing Facilities team in Orange County, California. This exciting and unique opportunity involves responsibility for overseeing maintenance and repair activities for Rivian's Southern California Facilities.

The ideal candidate will be a collaborative, highly organized, and communicative leader. They will be responsible for working with a team of engineers, leveraging basic knowledge of maintenance and repair activities to guide the team and ensure the successful execution of essential facilities programs. Exceptional communication skills and proven team management experience are required for success in this role.

Responsibilities

• Lead a team of outsourced facilities engineers in Orange County, fostering a culture of extensive customer service and responsiveness.

Provide strategic, high-level oversight for all facility maintenance operations, ensuring compliance with local, state, and federal regulations.

Manage and prioritize daily facility maintenance requests, and emergency responses with a focus on speed, efficiency, and a polite, helpful resolution for the internal staff.

Manage relationships with third-party vendors and contractors, holding them accountable to customer service standards when interacting with corporate staff.

Serve as the primary point of contact for internal stakeholders regarding maintenance-related matters, utilizing consistently high communication skills to build rapport and manage expectations.

Communicate planned outages, maintenance schedules, and facility changes clearly, promptly, and empathetically to all staff.

Respond to site operation emergencies [power outage, pipe burst, thermal event, etc] during and outside of business hours

Develop and manage the annual facilities operating budget, controlling costs while maintaining a premium level of service and office presentation.

Partner with the Environmental Health and Safety team to ensure OC sites are code compliant

Qualifications

5+ years of experience in facilities management and workplace services

Project management experience highly preferred

Upholds a positive, collaborative attitude

Immense attention to detail

Excellent communication, organization, and problem-solving skills

Proficient with Google Workspace and Bluebeam Revu

A service-oriented personality, self-motivated, confident and energetic

Ability to be flexible and change practices that are not accomplishing needed results

Pay Disclosure

Salary Range for Irvine, CA based applicants : $98,500-$123,100 annually. Actual compensation will be determined based on experience, location and other factors permitted by law).

Benefits Summary : Rivian provides robust medical / Rx, dental and vision insurance packages for full-time and part-time employees, their spouse or domestic partner, and children up to age 26. Full Time Employee coverage is effective on the first day of employment. Part-Time employee coverage is effective the first of the month following 90 days of employment.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Equal Opportunity

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital / domestic partner status, age, military / veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Candidate Data Privacy

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and / or participate in our recruitment processes ("Candidate Personal Data"). This data includes contact, demographic, communications, educational, professional, employment, social media / website, network / device, recruiting system usage / interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian's service providers, including providers of background checks, staffing services, and cloud services.

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services.