Office Manager, Student Transportation

Administrative Assistant For Student Transportation

Provides administrative and secretarial assistance to an Area Manager of student transportation and oversees the effective operations of the office; performs a variety of moderately complex work within established procedures and standard practices; possesses knowledge of student transportation policies and procedures; works under general supervision and requires coordination with others within and outside the school and may require handling of sensitive information or dealing tactfully with the public; requires considerable judgment and knowledge of confidentiality. Requires frequent interaction with the Administrative Assistant to the Director of Transportation.

Essential Job Functions :

• Performs time and attendance and payroll procedures to include entry into CCPS online payroll system, verification of entered data, and tracking of leave balances; assists drivers with questions related to insurance, payroll and benefits;
• Performs secretarial and administrative work required to ensure the efficient operation of the office, including confidential correspondence; maintains employee database and verifies and tracks personnel actions; orders and maintains office supplies; performs office bookkeeping functions related to billing and collections;
• Screens visitors, telephone calls, incoming mail; responds to public, students and staff regarding a variety of matters related to student transportation operations and policies; personally answers inquiries which in the employee's judgment do not require the supervisor's attention;
• Prepares periodic state reports regarding mileage, accidents, vandalism, student injury and worker compensation. Also, furnishes information requested from within and outside the organization;
• Performs other related duties as assigned.

Budgetary Responsibility : N / A

Report Preparation : Prepares reports reflecting time and attendance for school bus drivers and office staff each pay period; researches and prepares reports as needed.

Equipment Operation : Office equipment such as computer, printer, adding machine, copier, facsimile machine, multi-line telephone and radio communication, VEO (GPS) and VersaTrans (routing System).

Contacts : Frequent contact with the Human Resources Department regarding school bus driver benefits; Finance Department regarding school bus driver payroll, billing; Risk Management Department regarding incident or accident resolution; Director's Administrative Assistant.

Work Direction / Supervision : N / A

Decision Making : Performs majority of tasks independently within established procedures and standard practices. Seeks supervisory advice and guidance as necessary.

Formal Policy-Setting Responsibilities : N / A

Physical Demands : Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to use a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal indoor levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly; physical agility to lift up to 25 pounds; to bend, stoop, sit on the floor, climb stairs, walk and reach overhead.

Work Environment : The employee regularly works in an office environment. The noise level is moderate to noisy. Must be able to handle fast pace and multitask.