Event Coordinator

Job Description

Our client is renowned for providing tremendous growth opportunities, fostering both professional development and exposure to cutting-edge legal and business challenges globally, while also being known for its commitment to diversity and inclusion, creating an environment where people from diverse backgrounds can thrive.

Our client seeks a Senior Events Specialist. This role can be based in the SF or Peninsula office. The hybrid is 3 days in office and 2 remote.

Responsibilities :

Lead full-cycle planning and execution of California-based events, with support for Americas events as needed.

Develop project timelines, budgets, mailing lists, event materials, and manage RSVP and attendance reporting.

Coordinate all logistics including venues, F&B, security, communications, on-site execution, and contingency plans.

Conduct venue research, site visits, vendor sourcing, and negotiate contracts for pricing and service quality.

Collaborate with lawyers, BDMC, and cross-functional teams to deliver strategic, branded client and internal events.

Qualifications :

5+ years of event management experience in a professional services or corporate environment; bachelor’s degree required.

Proven ability to independently manage complex, multi-stakeholder events and competing priorities.

Proficiency with Microsoft Office; experience with Cvent, Microsoft Dynamics, Zoom, and other event / CRM platforms preferred.

Strong organizational, communication, and problem-solving skills with flexibility to work on-site across Bay Area offices and outside normal hours.

Salary : Up to 120K with some flexibility possible depending on experience.