Receptionist / Instructional Secretary

Primary Function :   To assist the administrative team providing secretarial support as needed.

Organizational Relationship :     Reports directly to the Principal and / or Office Manager

Performance Responsibilities :

Greets visitors; ensures sign-in and distributes visitor ID tags, prep meeting rooms and advise staff

Primary manager of security buzzer system and Main Office camera monitor

Answers phones

Distribute mail

Assist w / daily arrival / dismissal of students, maintain bus company information in Realtime

Assign parking based on Principal's direction

Maintain Documents; school phone list, BOE list, Current Livingston Staff

Assist in marking / tracking student absences on class list and communicating coverage changes throughout the day, update the class list and share via email daily. Enter student attendance in Realtime.

Schedule interviews (non certified staff) as directed by principal, conduct reference checks (non-certified staff), distribute paperwork to the Business Office, assist as needed to prepare / distribute staff arrival / departure notice

Maintain 1 : 1 aide assignment log

Type and mail : student attendance letters

Assist in printing and mailing of progress reports

Organize, type and maintain / return records for disenrolled / graduated students

Respond to requests and referrals; maintain a log

Maintains Fire Drill log / Update Fire drill attendance lists

Professional Responsibilities :

Meetings :

Monthly Staff Meetings

Secretarial meetings

Policies, Procedures, Evaluation :

Comply with all policies and procedures of  Spectrum360.

Administrative directives

Comply with confidentiality

Qualifications :

HS diploma / Secretarial training

Computer skills

Minimum three years’ experience in general or school office

Required criminal history background check and proof of U.S. citizenship or legal resident alien status

Experience with Google Documents, Sheets, Slides, etc

Strong analytical, communication, and problem-solving skillsExcellent data input, punctuality, task completion, and willingness to work cooperatively with fellow staff members

Ability to learn computer programs quickly

Ability to maintain confidentiality as required and appropriate

Ability to multi-task and think flexibly in a fast moving, deadline oriented, environment

Possess strong organizational and time management skills

Ability to initiate projects, give suggestions, and anticipate beyond working from a checklist

PI279115102