Financial Specialist VolCard and Vending UTK

Description

Responsibilities include financial administration of multiple ledgers for the Associate Vice Chancellor of Finance & Administration for Vol Dining and Aramark (UTs Vol Dining Contractor) as well as monthly billing for payroll processing fees commissions owed to UT for dining sales and payments to Aramark for various meal plans owed as defined per contract. This role will work with other financial positions to ensure contracts are processed invoices are submitted to third party vendors and payments are received from Aramark for third party transactions. This position will perform necessary HR functions problem solving research and other duties for the daily activities of the Accounting Analyst and Manager of VolCard & Vending. It will serve as the departmental resource for policies and procedures as it relates to business and financial operations as well as HR and administrative functions for a combined budgetary impact of $53 million.

Responsibilities

• Manages a variety of complex assignments generally of a critical and / or confidential nature.
• Ensure accounts are reconciled invoices are paid and contracts are entered into contract ESM for Vol Dinings third-party vendors.
• Oversees multiple monthly on-line departmental ledgers per fiscal policy and ensures ledgers are reconciled. Responsible for invoice payments for VolCard Office Campus Vending and Associate Vice Chancellor of Operations (as requested). Balance and prepare T-27 payments to Aramark per contract installments for various meal plans totaling an estimated $52 million annually.
• Complete Annual Budget Detail and Summary Reports for VolCard Aramark and Campus Vending.
• Oversee monthly billing to Aramark for UT employees payrolls and benefit commissions owed and monthly payment to Aramark for VolCard Account Dining Dollar Web Deposits and Staff Accounts.
• Member of team that manages transactions in meal plan manager.
• Manage and oversee operating expenses for supplies and equipment.
• Procurement Processing MarketPlace Transactions.
• Conduct research regarding peer institutions; collect data on various subjects for implementation of services.
• Responsible for Monthly & Biweekly Payrolls including Vol Dining.
• Process new positions / hires position changes additional pay requests and terminations in DASH.
• Monitor University policies and procedures / changes to ensure VolCard and Campus Vending are complying and provide guidance as needed.
• Assist in the development and implementation of policies and procedures process improvements and other special projects.
• Manage logistics of meetings for Operational Services.
• Attend meetings as needed.
• Work independently with little to no supervision performing all functions and related duties for Manager and Accountant for VolCard and Campus Vending and Accountant Associate Vice Chancellor Campus Operations. Manage supply inventory.
• Draft and critique correspondence and emails to University departments across campus to students staff and faculty.
• Coordinate efforts with University Athletics to activate meal plan privileges for student athletes.
• Prepare promotional materials.
• Plan and organize departmental functions.
• Ensure departmental contracts follow the review process as they pertain to policies and procedures.
• Train personnel in various areas as part of onboarding.
• Ensure personnel are onboarded correctly including access to software and physical access to office.
• Assist with front office operations including customer service daily procedures and various areas as needed.
• Assist with correspondence and other administrative duties.

Qualifications

Required Qualifications

At least 5 years of experience providing financial administrative and HR guidance in a higher education setting. Must have demonstrated problem solving experience handling complex accounting structures. Ability to manage complex multi-million-dollar budgets. Must have excellent written and verbal communication skills to represent Operational Services within the University and with third-parties.

Preferred Qualifications

Work Location

Compensation and Benefits

Application Instructions

For best consideration applicants should submit the below materials before November14.

About The College / Department / Division The VolCard is the passport to campus. It is used for identification access to buildings / residence halls meal plans attendance into events and so much more. The VolCard Office manages the credentials. We provide assistance to faculty staff and students in provisioning their mobile credential while also managing Campus Vending. Additionally the office manages comprehensive accounting operations covering multiple ledgers.

Required Experience :

IC

Key Skills

Financial Services,Financial Models,Account Management,General Ledger Accounts,ERP,Payroll,External Auditors,Customer Relationships,Credit Card,Financial Statements,Business Units,Annual Budget,Income,New Clients,Financial Management

Employment Type : Full-Time

Experience : years

Vacancy : 1