Talent.com
Office Administrator
Office AdministratorLumicity • West Hollywood, CA, United States
[error_messages.no_longer_accepting]
Office Administrator

Office Administrator

Lumicity • West Hollywood, CA, United States
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Office Administrator – West Hollywood, CA

Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount.

We are seeking a detail-oriented and proactive Office Administrator to join our centrally located West Hollywood office! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business, including offices in Miami, Houston, and Chicago.

This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization.

Key Responsibilities :

Office Administration & Operations

  • Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere.
  • Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination.
  • Maintain a clean, organized, and well-equipped workspace that reflects Lumicity’s brand and values.
  • Support the planning and execution of internal events, team-building activities, and client-facing functions.
  • Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders.
  • Provide administrative support to the President, Managing Director, and Operations Manager, as needed.

Contractor Care & Compliance

  • Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers.
  • Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn.
  • Administer timesheets, background checks, and contract extensions.
  • Monitor contractor end dates and proactively support consultants with renewal processes.
  • Maintain accurate and up-to-date contractor records in the CRM.
  • Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle.

    • About You

    You'll thrive in this role if you bring :

  • Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment.
  • Strong interpersonal and communication skills with a professional and approachable demeanor.
  • Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
  • Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus.
  • Demonstrated ability to work independently and collaboratively across teams and time zones.
  • A proactive mindset with a commitment to continuous improvement and service excellence.
  • Ability to work independently and collaboratively across teams and time zones.

    • Why Join Lumicity?

  • Be an important part of a fun, young workforce within a globally recognized recruitment firm.
  • You'll be the main coordinator in organizing and executing company events and celebrations.
  • Work in a vibrant and energetic Los Angeles location with direct access to leadership and cross-functional teams.
  • Join a supportive, high-energy culture that values initiative, collaboration, and career development.
  • Gain exposure to multiple business functions and play a key role in shaping operational success across the US.

    • If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!

    Please apply by Wednesday, November 5th for consideration.

    [job_alerts.create_a_job]

    Office Administrator • West Hollywood, CA, United States

    [internal_linking.related_jobs]
    Customer Support Administrator

    Customer Support Administrator

    VirtualVocations • Van Nuys, California, United States
    [job_card.full_time]
    A company is looking for a Customer Support Administrator, EMEA - Temp.Key Responsibilities : Creates and validates sales orders, providing guidance to resolve errors Coordinates internal and ext...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Office Administrator

    Office Administrator

    Tutor Perini • Sylmar, CA, US
    [job_card.full_time]
    Expected hourly rate for this position is $25.Fisk Electric, a Tutor Perini Company, is seeking Office Administrator to join our Sylmar, CA office. About Fisk Electric If it's electric, Fisk Electri...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Front Office Senior Administrator

    Front Office Senior Administrator

    Jobot • Beverly Hills, CA, United States
    [job_card.full_time] +1
    This Jobot Job is hosted by : Lincoln Sprague.Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary : $95,000 - $115,000 per year.With over 60 years in th...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Administrator I General Administrative

    Office Administrator I General Administrative

    Builders FirstSource • Los Angeles, CA, US
    [job_card.full_time]
    Ignite Your Career At Builders Firstsource.Builders FirstSource, America's largest supplier of building materials, value-added components and building services to the professional market.The #1 nam...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Assistant

    Office Assistant

    Paragon Equities • LONG BEACH, CA, US
    [job_card.full_time]
    The Office Assistant will provide support to the Portfolio Community Manager.Requires good organization skills, the ability to set priorities and the ability to work independently.Receive telephone...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Windows Endpoint Applications Administrator

    Windows Endpoint Applications Administrator

    The Aerospace Corporation • El Segundo, CA, United States
    [job_card.full_time]
    The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded resea...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Assistant

    Office Assistant

    Staffmark Group • Los Angeles, CA, United States
    [job_card.full_time]
    The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below th...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manager / Firm Administrator

    Office Manager / Firm Administrator

    Bell & Associates, Inc. • Los Angeles, CA, US
    [job_card.full_time]
    Office Manager – Firm Operations & Administration.The Office Manager is responsible for managing, coordinating, or directly performing a wide range of operational, administrative, and strategic...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Admin

    Office Admin

    Essel Environmental • Long Beach, CA, US
    [job_card.full_time]
    We are looking for a diligent Office Administrator to manage office's daily operations with a background in Waste Management or land fill is needed. They must provide administrative support to vario...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Administrator

    Office Administrator

    GrayMatter Robotics • Carson, California, USA
    [job_card.full_time] +1
    Hi there! My name is Braelena (she / her) and I lead the Talent and People Operations team at GrayMatter Robotics.I love reading as much as I love investing in people and I couldnt be more excited to...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Experienced Xactimate Project Estimator / Office Administrator

    Experienced Xactimate Project Estimator / Office Administrator

    IICRC • Los Angeles, CA, US
    [job_card.full_time]
    Project Estimator / Office Administrator.Paid Training for Career Advancement.Opportunity to Help People in Times of Need. PuroClean, a leader in emergency property restoration services, helps famil...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Assistant Front Office Manager

    Assistant Front Office Manager

    The Fairmont Hotel • Long Beach, CA, United States
    [job_card.full_time]
    Fairmont Breakers is a beloved feature of the Long Beach skyline, a historic landmark with a character and soul of its own. Originally opened in the roaring twenties as a lavish hotel on the waterfr...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote Clerk (Office and Administrative Support)

    Remote Clerk (Office and Administrative Support)

    Altec Industries, Inc. • Los Angeles, CA, US
    [filters.remote]
    [job_card.full_time]
    Get rewarded for your thoughts and experiences while helping companies improve their products and services.Participate in online or in-person surveys, focus groups, and product tests at your conven...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Administrator

    Office Administrator

    California Closets • Inglewood, CA, US
    [job_card.full_time]
    Founded in 1978, California Closets has built a reputation as the leader and design authority in premium space management, delivering custom-designed organizational solutions and exceptional servic...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Administrator

    Office Administrator

    Conserva Irrigation • Long Beach, CA, US
    [job_card.full_time]
    Conserva Office Administrator And Customer Support Expert.Come join the team that is redefining the irrigation industry.Conserva Irrigation promotes from within - training our Level One Technicians...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Administrator

    Office Administrator

    Belcan • Los Angeles, CA, US
    [job_card.full_time]
    Level I : 0-3 years of experience.Under direct supervision, performs routine clerical support for functional groups such as copying, distributing mail, performing simple calculations, and maintainin...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Administrator

    Office Administrator

    TradeJobsWorkforce • 90036 Los Angeles, CA, US
    [job_card.full_time]
    Office Administrator Job Duties : Supports company operations by maintaining office systems and superv...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Administrator

    Office Administrator

    Forward Air • Compton, CA, US
    [job_card.full_time]
    Position : Office Administrator.Available Schedule : Sunday through Thursday, 5 : 30 PM - 2 : 30 AM.The Office Administrator position will play an integral role in the organizational strength of our comp...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]