Business Office Assist

Business Office Assist

We're certified as a GREAT PLACE TO WORK!

At Villa Pueblo Senior Living, we believe in creating a workplace where people feel valued, supported, and inspired to make a difference every day. Join our team and discover how rewarding your career can be!

About the Role :

We believe every team member plays a critical role in our mission to deliver outstanding care and service to our residents. As the Business Office Manager, you'll oversee and coordinate essential business office functions under the guidance of the Executive Director. Your skills will be key in ensuring smooth financial operations and supporting our community's commitment to excellence in patient care.

Key Responsibilities :

• Prepare and submit monthly billing for resident services
• Manage communications with suppliers and vendors regarding invoice issues
• Oversee the accounts receivable process, including private collections and pursuing past-due accounts with proper documentation
• Process billing to third-party payers in compliance with company and program guidelines
• Maintain financial records, including cash receipts, disbursements, accounts payable / receivable, payroll journals, and general ledger entries
• Ensure daily bank deposits and accurate ancillary entries
• Provide financial data for audits and year-end reporting
• Process check runs in collaboration with the corporate accounting team
• Maintain accurate patient trust fund accounts, including monthly reconciliations and quarterly statements for responsible parties
• Participate in the resident admission process, explaining rates, billing cycles, and payment terms, and collecting initial payments
• Monitor and follow up on Medicaid Pending applications and documentation with state agencies
• Resolve vendor inquiries promptly and professionally
• Manage petty cash accounts, including recording, reconciliation, and maintaining supporting documentation

Benefits We Offer :

Equal Opportunity Employer

We are an Equal Opportunity Employer. We consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.

Requirements