Job Administrative Assistant (Various Departments)

Administrative Assistant

Compensation : $16.00-$17.00

Schedule : Monday-Friday (8am-5pm)

Hours : 40 Full-time

Location : Corporate office, Tigard, OR

Benefits : Medical, Dental, Vision, Rx, PTO, 11 Paid Holidays, Short- & Long-Term Disability and Life Insurance, Employee Assistance Program. Accident / Cancer Plan, Medical and Dependent Care Flex Benefit

Salary is typically hired between minimum and midpoint of salary range depending on experience and any rent benefit adjustments.

Cascade Management, Inc. and its principals began providing property and asset management services in 1974. We continue to manage the majority of properties from our original portfolio, which has grown substantially over time. Through our growth, the commitment to our properties, owners and employees remains fundamental to our values.

Cascade Management's Service Model is the foundation of everything we do and is expected to be upheld every day you come to work. Our Service Model represents the most important behaviors and actions to ensure a stakeholder interaction is positive every time. As an integral part of the Cascade team, all members are expected to carry out our Service Model of Friendly, Helpful, Knowledgeable, Respectful, and Responsive.

Essential Functions and Responsibilities

The Administrative Assistant must have excellent customer service and must be outcome-oriented. The ability to work in a fast pace environment with strong attention to detail is essential. In addition, the Administrative Assistant must exhibit top-notch soft skills, including excellent verbal and written communication skills, resiliency in the face of difficulties, initiative, a professional demeanor, and leadership abilities. Being organized and managing multiple priorities efficiently is especially critical for this position.

Essential Duties and Responsibilities :

Performs clerical duties including, but not limited to faxing, photocopying, mailing, scanning, data entry, and maintaining electronic and hard-copy filing system.

Timely resolution of issues while upholding the culture of customer service of Cascade Management, Inc.

Prepares and modifies documents including reports, drafts, memos, and emails.

Manage projects as determined for a variety of departments within the Cascade corporate office relating to policy manuals, year-end reporting, database maintenance.

Answers calls from clients, field staff, and residents regarding inquiries.

Strong ability to work with all departments and staff within said departments to promote the mission, vision, and values of Cascade Management, Inc.

Schedules and coordinates meetings, appointments, and travel arrangements as requested.

Handles extensive and sensitive confidential information.

Comply with company standards as defined by CMI Policies and Procedures and applicable laws, e.g., Fair Housing, Landlord Tenant, and OSHA.

Perform special projects, research assignments and other duties as assigned.

Qualifications and Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Education

High school diploma or general education degree (GED); or one to two (1-2) years administrative experience and / or training; or equivalent combination of education and experience.

Certificates, Licenses, and Registrations

Valid Driver's License and insurance is required.

Other Qualifications

Ability to operate basic office equipment such as telephones, keyboards, 10 key, photocopier, and fax machine. Must be outcome-oriented and consistently meets deadlines assigned. Must have excellent time management skills. Must have the ability to work in a fast paced environment with strong attention to detail and juggle multiple responsibilities with superb accuracy. Must have strong administrative skills. Must have strong sense of urgency and problem solving skills. Must have excellent organizational skills. Must be highly skilled in Microsoft Suite. Must have high degree of professionalism. Must have exceptional customer service skills, over the phone and in person, with our customers and internal departments. Able to communicate and collaborate across multiple departments and teams.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.