Office Manager / Creative AdminNYC Staffing • New York, NY, US
Office Manager / Creative Admin
NYC Staffing • New York, NY, US
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Office Management : Create an Exceptional Work Environment : Ensure the office is a safe, productive, and welcoming space that fosters creativity and collaboration. Physical Space Oversight : Liaise with building superintendents and management regarding repairs, maintenance, and facilities operations. Manage office cleanliness and safety. Trouble shoot WIFI and other technical office issues as they arise. Office Supply / Product Management : Order, replenish, and oversee the budget for office, shipping, product fulfillment, and kitchen supplies on a regular schedule. Recurring product ordering and restocking of products. Event Planning : Plan and execute team events as required. Onboarding and Offboarding : Lead new employee onboarding, including office tours, shipping welcome swag, and facilitating office integration. Shipping Coordination : Serve as the main point of contact for all in-office shipping needs, including influencer send outs, marketing samples, and care packages. Office Design and Updates : Assist with office design updates and IT infrastructure improvements, including software installations, equipment setup, and furniture maintenance when necessary. Administrative Support : Communications : Serve as the primary point of contact for office-related communications and coordinate meetings and conferences. Financial Support : Assist with basic financial transactions for the office operations, as well as some non-office related matters, including budget tracking and processing invoices for creative and operations team. Policy Implementation : Create and update office policies as needed to improve efficiency and compliance. Onboarding : Provide support and set up for new FTE and freelance team members within the creative agency, creative & marketing ops and production. Project Support : Collaborate on project-related tasks, such as research, data gathering, and report preparation. Tools Management Support : Support management of internal creative agency tools & contracts. Process Improvement : Identify inefficiencies and implement solutions to streamline workflows and procedures.
Office Manager / Creative Admin
Location : New York, NY
Type : Contract (1 year) Compensation : $40 - $50 hourly
Contractor Work Model : Hybrid, 3-4 days / week in the Soho office
Hours : 25-30 hours / week (5-6 hours / day) typical start between 9 : 00-10 : 00am, flexible
Overview : Seeking a dedicated Office Manager / Agency Administrative Assistant to support the internal creative agency and the NYC Office. This hybrid role is crucial for maintaining a productive, inclusive, and organized office environment while ensuring the smooth operation of administrative processes.
We are looking for someone with a proactive attitude, excellent organizational skills, and the ability to manage multiple tasks effectively.
Must Haves / Requirements :
- 5+ years of experience in office management or administrative support roles.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- Strong attention to detail and problem-solving skills.
- Experience coordinating and managing events is a plus.
- Ability to learn names, faces, and processes quickly.
Responsibilities :
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