Talent.com
Accounts Receivable / Accounts Payable Specialist
Accounts Receivable / Accounts Payable SpecialistPavago • Springfield, MA, US
Accounts Receivable / Accounts Payable Specialist

Accounts Receivable / Accounts Payable Specialist

Pavago • Springfield, MA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Accounts Receivable / Accounts Payable Specialist

Position Type : Full-Time, Remote

Working Hours : U.S. client business hours

About the Role : Our client is seeking an AR / AP Specialist to manage daily accounts receivable and accounts payable operations. This role ensures timely, accurate, and compliant transaction processing across vendors, customers, and internal accounting systems. The AR / AP Specialist is essential for maintaining smooth cash flow and financial integrity, handling everything from invoice entry to collections follow-up and reconciliation.

Responsibilities :

Accounts Payable (AP) :

  • Review 2050 vendor invoices per week for accuracy, coding, and approvals.
  • Enter invoices into accounting platforms (QuickBooks, NetSuite, Xero, SAP, or Oracle).
  • Schedule payments (ACH, wires, checks) in alignment with terms.
  • Reconcile vendor statements and resolve discrepancies.
  • Process employee reimbursements and credit card reconciliations.

Accounts Receivable (AR) :

  • Generate and send 30100 customer invoices weekly.
  • Post customer payments (ACH, wire, credit card, checks) into the AR system.
  • Maintain and monitor AR aging reports, flagging overdue balances.
  • Follow up with customers on overdue accounts, negotiate payment schedules, and escalate when necessary.
  • Record unearned revenue and adjust deferred revenue balances as needed.

    • Reconciliation & Reporting :

  • Reconcile AR and AP subledgers with the general ledger monthly.
  • Match cash disbursements and receipts to bank records.
  • Prepare weekly cash disbursement and collections reports.

    • Compliance & Controls :

  • Ensure vendor / customer data is properly documented (W-9s, contracts, terms).
  • Adhere to SOX and GAAP / IFRS standards.
  • Maintain audit-ready documentation of AP / AR cycles.

    • Collaboration :

  • Work with procurement on vendor set-up and terms.
  • Partner with sales teams to validate invoice data and resolve customer disputes.
  • Support month-end close with accruals and reconciliations.

    • What Makes You a Perfect Fit :

  • Highly detail-oriented with low tolerance for errors.
  • Strong communicator, comfortable working with both vendors and customers.
  • Organized and efficient in managing high transaction volumes.
  • Able to balance speed with accuracy and compliance.

    • Required Experience & Skills (Minimum) :

  • 2+ years of AR / AP or bookkeeping experience.
  • Proficiency in accounting systems (QuickBooks, NetSuite, SAP, or Xero).
  • Intermediate Excel / Google Sheets (VLOOKUP, pivot tables, reconciliation templates).
  • Familiarity with vendor / customer payment processes.

    • Ideal Experience & Skills :

  • Multi-currency AR / AP experience.
  • Industry exposure to SaaS, real estate, manufacturing, or professional services.
  • Experience in ERP migration or AP / AR automation software (Bill.com, Tipalti).
  • Understanding of GAAP / IFRS AP / AR treatments.

    • What Does a Typical Day Look Like?

  • Own transaction processing : Enter, code, and route vendor bills for approval; create and send customer invoices; post payments and disbursements accurately and on time.
  • Maintain ledger integrity : Reconcile AR / AP subledgers to the GL; match bank activity to recorded transactions; clear exceptions and resolve discrepancies quickly.
  • Safeguard compliance : Verify vendor and customer documentation (e.g., W-9s), apply correct terms and tax treatments, and maintain audit-ready records in line with GAAP / IFRS and internal controls.
  • Partner across functions : Coordinate with procurement on vendor setup and terms, with sales on invoice accuracy and disputes, and with accounting on accruals and close timelines.
  • Provide visibility : Keep aging schedules current, surface risks (delinquencies, disputed invoices), and deliver concise status updates and cash-movement reports to finance leadership.
  • Continuously improve : Identify bottlenecks, recommend automation (e.g., Bill.com / Tipalti, OCR), refine SOPs, and help shorten the month-end close.

    • Essence of the role : ensure cash in / cash out is processed accurately, on time, and fully documented, so leadership has clear visibility and the books close cleanly.

    Key Metrics for Success (KPIs) :

  • Invoices processed with
  • AP paid within agreed terms (net 30 / 45 / 60).
  • AR collection cycle within target DSO.
  • Reconciliations completed by month-end close deadlines.
  • 100% compliance with documentation and audit requirements.

    • Interview Process :

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (e.g., reconcile a sample AP ledger or generate AR aging report from dataset)
  • Client Interview
  • Offer & Background Verification
    • [job_alerts.create_a_job]

    Account Receivable Specialist • Springfield, MA, US

    [internal_linking.similar_jobs]
    Accounts Receivable Claims Clerk

    Accounts Receivable Claims Clerk

    Remote VA • Springfield, MA, US
    [job_card.full_time]
    A claims analyst is responsible for reviewing and evaluating claims submitted by customers, ensuring their accuracy, eligibility, and compliance with company policies, by investigating claims, dete...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Services Account Specialist 3

    Services Account Specialist 3

    Veterans Staffing • Hartford, CT, US
    [job_card.full_time] +1
    The Red Hat Services team is looking for a Services Account Specialist to join us in the Northeastern U.In this role, you will work in a designated sales territory and collaborate with the area sal...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Payroll Finance Specialist

    Payroll Finance Specialist

    CheckWriters • Northampton, MA, United States
    [job_card.full_time]
    Are you passionate about precision, numbers, and helping clients succeed? We’re looking for a phenomenal Financial Data Specialist to join our Finance Team at Checkwriters!.In this role, you’ll be ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Accounts Receivable Specialist

    Accounts Receivable Specialist

    Aston Carter • East Longmeadow, MA, US
    [job_card.full_time]
    Accounts Receivable Specialist.Join a dynamic finance team as an Accounts Receivable Specialist, where you will play a crucial role in managing and optimizing the company's accounts receivable proc...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Sr Finance Analyst

    Sr Finance Analyst

    CBRE • Hartford, CT, United States
    [job_card.full_time]
    Remote - US - Remote - US - United States of America, Sunrise - Florida - United States of America.As a CBRE Finance Analyst, you will apply basic cash and accrual accounting fundamentals to prepar...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Director of Accounts Payable

    Director of Accounts Payable

    Hartford Healthcare • Hartford, CT, United States
    [job_card.full_time]
    Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common : Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    AP Coordinator

    AP Coordinator

    Kforce • New Britain, CT, United States
    [job_card.full_time]
    Kforce has a client in New Britain, CT that is seeking an AP Coordinator.Enter direct invoices into the Accounts Payable system to ensure accurate matching with purchase orders, quantities, pricing...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Loan Compliance Specialist

    Loan Compliance Specialist

    PeoplesBank • Holyoke, MA, United States
    [job_card.full_time]
    Welcome to PeoplesBank! We are the largest mutually chartered bank in Western Mass and Northern Connecticut, we are proud to lead the way in green values, sustainable energy financing, and charitab...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Advisor, Finance Operations (Medical Customer Rebates)

    Advisor, Finance Operations (Medical Customer Rebates)

    Cardinal Health • Hartford, CT, United States
    [job_card.full_time]
    What Finance Operations contributes to Cardinal Health.Finance oversees the accounting, tax, financial plans and policies of the organization, establishes and maintains fiscal controls, prepares an...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Director of Accounts Payable

    Director of Accounts Payable

    Hartford HealthCare • Hartford, CT, US
    [job_card.full_time]
    The Director of Accounts Payable will oversee the entire accounts payable function, including leading the team, processing invoices, ensuring timely payments to vendors, and maintaining financial a...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Accounts Payable Specialist

    Accounts Payable Specialist

    CFS • Holyoke, Massachusetts, United States
    [job_card.full_time]
    Accounts Payable Specialist - Holyoke, MA.CFS is partnered with a reputable client in Holyoke, MA to help identify a skilled Accounts Payable Specialist to join their growing team.Why Join This Tea...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    PT, Pelvic Health Specialist

    PT, Pelvic Health Specialist

    Mass General Brigham • Hadley, MA, United States
    [job_card.full_time]
    Site : Cooley Dickinson Hospital, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to adv...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Transportation Revenue System Specialist

    Transportation Revenue System Specialist

    CDM Smith • Springfield, MA, United States
    [job_card.full_time]
    Works with and leads multi-disciplinary teams to help our customers design, test, implement, and oversee solutions for transportation revenue collection. The position will focus on design, procureme...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Accounts Receivable Supervisor

    Accounts Receivable Supervisor

    Morris Group • Windsor, CT, US
    [job_card.full_time]
    Join a USA Today Top Workplace!.North America, is a third generation, family owned and operated business that serves manufacturers of precision machined parts in the United States.Our mission is to...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Research Support Specialist – Grants & Finance (Remote Opportunity)

    Research Support Specialist – Grants & Finance (Remote Opportunity)

    InsideHigherEd • Amherst, Massachusetts, United States
    [filters.remote]
    [job_card.full_time]
    Sponsored Programs, Grants and Contracts, PSU A.The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Self-Pay & Credentialing Specialist. Northampton

    Self-Pay & Credentialing Specialist. Northampton

    Clinical & Support Options • Northampton, MA, United States
    [job_card.full_time]
    Self-Pay & Credentialing Specialist.CSO is looking for a Self-Pay and Credentialing Specialist to join our billing team.The Self Pay and Credentialing Specialist is responsible for tasks relating t...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Claims Specialist - Rideshare Commercial Claims PIP and Medical Payment Adjuster

    Claims Specialist - Rideshare Commercial Claims PIP and Medical Payment Adjuster

    Liberty Mutual Insurance • Simsbury, Connecticut, United States
    [job_card.full_time]
    Schedule : Full-Time Salary Range : USD $56000.Job Category : Claims Description At Liberty, you'll thrive in a hybrid setting that fosters in-person collaboration, innovation and growth.This approach...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote Opportunity - Explore Side Hustles & Earn Extra Income

    Remote Opportunity - Explore Side Hustles & Earn Extra Income

    Finance Buzz • Amherst, Massachusetts, US
    [filters.remote]
    [job_card.temporary]
    FinanceBuzz is looking for everyday people to test-drive some of the most popular online money-making methods.This remote opportunity lets you earn extra income while reviewing real, flexible side ...[show_more]
    [last_updated.last_updated_30] • [promoted]