Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join our team in San Antonio, Texas. In this role, you will play a key part in managing invoice processing, payment transactions, and ensuring financial accuracy for the organization. This is a long-term contract position that requires strong organizational skills and the ability to thrive in a structured, collaborative environment.

Responsibilities :

• Process and validate invoices, including inventory purchases, general expenses, and employee reimbursements, ensuring accuracy and compliance.
• Verify that all invoices are supported by matching purchase orders or appropriate management approvals.
• Address vendor inquiries and resolve discrepancies in a timely and thorough manner.
• Maintain and organize payment records while ensuring data integrity and security.
• Collaborate with team members to meet deadlines and support overall financial operations.
• Utilize Microsoft Excel and other Office applications to manage and analyze account details.
• Ensure accurate coding of invoices and account entries within the general ledger.
• Perform check runs and Automated Clearing House (ACH) transactions efficiently.
• Take detailed notes during training and apply learned procedures effectively.
• Work on-site during standard business hours, contributing to a productive office environment.
• Minimum of 2 years of experience in accounts payable or related field.
• Proficiency in Microsoft Excel and other Office software applications.
• Strong attention to detail and ability to meet deadlines in a fast-paced environment.
• Effective communication skills to interact with vendors and team members.
• Familiarity with invoice coding, account coding, and general ledger processes.
• Experience with check runs and ACH transactions.
• Demonstrates an efficient and proactive attitude with a willingness to learn and adapt.
• Ability to work on-site during standard office hours in a structured organization.