Development Associate

Temporary Development Associate

We are seeking a detail-oriented Temporary Development Associate to support our Development team during a staffing transition. This role will focus on Salesforce data entry, donor record maintenance, gift processing, and acknowledgment letter production.

The ideal candidate has hands-on experience with donor databases (Salesforce preferred), strong administrative discipline, and the ability to quickly clear a 2-month backlog of unentered gifts and stewardship tasks.

This is a great opportunity for someone who excels in development operations and wants to make an immediate impact.

Key Responsibilities

• Salesforce & Donor Database Management
• Enter new gifts, pledges, donor activity, and contact updates into Salesforce.
• Clean and maintain donor records, including deduplication and data quality checks.
• Organize, review, and upload relevant donor documents and communications.
• Run basic reports and queries to support tracking of outstanding items.
• Gift Processing & Acknowledgment Letters
• Generate and prepare acknowledgment letters / emails in a timely and accurate manner.
• Review data to ensure donor names, gift amounts, designations, and tax language are correct.
• Maintain consistent stewardship standards and ensure all gifts are thanked promptly.
• Backlog Reduction
• Work with the Director of Development to identify and prioritize outstanding data tasks.
• Clear approximately two months of unentered gifts, acknowledgments, and updates.
• Document processes and create simple checklists for future continuity.
• General Development Support
• Assist with donor lists, email outreach lists, event data, and other duties as assigned.
• Support the transition to a full-time Development Associate once hired.

Qualifications

24+ years of experience in nonprofit development or development operations.

Hands-on experience with Salesforce.

Strong attention to detail and ability to maintain high data accuracy.

Excellent written communication skills, especially for donor-facing letters.

Ability to work independently, prioritize tasks, and meet timelines.

Comfortable handling confidential donor information.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.