Administrative Assistant

Description

Robert Half is looking for highly skilled Administrative Assistants who are in between jobs and open to contract work. Our team here in San Mateo works with local companies who need interim support. This year alone, my team has worked on over 400 contract positions. Our service is free to our candidate and getting a profile set up for you is simple. Think of us as your job concierge.

If interested, simply apply to this posting. You can also go to our website and create a profile if you please. Below is the job description of a role our clients would ask for support with. If this is in line with the work you are ideally looking for, than submit your application! Once we have an available role, we will reach out.

Key Responsibilities

• Manage and coordinate daily administrative tasks, including scheduling, calendar management, and meeting coordination
• Prepare and edit correspondence, reports, presentations, and other documents
• Handle incoming calls, emails, and inquiries with professionalism and accuracy
• Maintain organized filing systems (digital and physical)
• Assist with travel arrangements, expense reports, and procurement of office supplies
• Support project coordination activities and provide logistical assistance to internal teams
• Assist with onboarding of new employees and maintain employee records as required
• Serve as the point of contact for vendors, visitors, and internal staff
• Ensure conference rooms and office common areas are organized and presentable
• Perform other duties and special projects as assigned

Requirements

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• 2+ years of administrative or office support experience, preferably in a corporate environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Exceptional organizational skills and attention to detail
• Ability to multitask, prioritize workload, and meet deadlines
• Strong interpersonal skills with a customer-service mindset
• Ability to maintain confidentiality and handle sensitive information
• Experience with office management systems and tools
• Ability to work independently and as part of a team
• Strong problem-solving skills
• Familiarity with corporate procedures and business operations

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https : / / www.roberthalf.com / us / en / mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

2025 Robert Half. An Equal Opportunity Employer. M / F / Disability / Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https : / / www.roberthalf.com / us / en / terms) .