FL - Receptionist

Front Desk Receptionist

The Receptionist will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization. In addition, the Receptionist will support with the supervision and management of the office.

Supervisory Responsibilities: None.

Duties/Responsibilities:

• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Assists with financial records and files such as reimbursement and expense vouchers.
• Composes, prepares, reviews, and distributes various documents.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Evaluates and implements policies and procedures.
• Maintains filing systems either manually or electronically.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Manages calendars and schedules appointments.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Performs clerical duties including typing, filing, and completion of simple forms.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Schedules meetings and daily operations.
• Serves as the receptionist for the office, greeting visitors and applicants.
• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Ability to function well in a high-paced work environment.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to type at least 45 words per minute.
• Basic understanding of administrative and clerical procedures and systems.
• Basic understanding of how to operate standard business equipment.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills, with a proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite or related software.
• Strong supervisory and leadership skills.

Education and Experience:

• High school diploma or equivalent required.
• Two (2) years of progressively responsible Clerical/Front Desk experience, preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Schedule Compensation:

The daily work schedule is from 8:00 AM to 5:00 PM

EEO STATEMENT:

A & Associates, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.