Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.

Responsibilities :

• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.
• Maintain and organize office files, ensuring easy access and proper documentation.
• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.
• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.
• Compile and analyze data to prepare reports and presentations for management.
• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.
• Plan and manage appointments, events, and special projects as needed.
• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, with strong typing accuracy.
• Familiarity with systems such as ADP, Cisco Webex Meetings, Concur, and Kronos Timekeeping.
• Demonstrated ability to manage multiple tasks efficiently in a fast-paced work environment.
• Exceptional organizational and research skills, with strong attention to detail.
• Proven ability to work independently while meeting deadlines and prioritizing tasks effectively.
• Excellent written and verbal communication skills for interacting with staff and executive teams.
• Strong ethics and confidentiality practices, with a commitment to workplace safety.
• Reliable attendance and punctuality, with the ability to handle distractions effectively.