Administrative Specialist

Introduction

Make a Difference with DHSS

Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.

We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.

For more information, please visit today!

Summary Statement

Administrative Specialists provide administrative, technical, and office support to ensure efficient dental clinic operations. Work includes drafting correspondence, distributing communications, coordinating workflow, resolving issues, assisting with research and projects, and managing data. Duties may also involve budgeting, purchasing, payroll, or HR tasks. The role assists with agency programs, policies, and systems, regular use of office software and equipment, and greeting clients and scheduling appointments.

Essential Functions

Job Requirements

JOB REQUIREMENTS for Administrative Specialist

Applicants must have education, training and / or experience demonstrating competence in each of the following areas :

• One year of experience in performing office support work such as drafting routine correspondence, reports, or logs, operating office equipment, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages, or maintaining files and supplies.
• One year of experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
• One year of experience in using an automated information system to enter, update, modify, delete, retrieve / inquire and report on data.
• Six months’ experience in using standard computer software / applications to create documents, develop spreadsheets, or maintain / update databases.

OR

Conditions of Hire

Upon a conditional offer, the applicant must undergo a pre-employment base line two step tuberculin skin test (TST) as part of the hiring process. Pre-employment Drug Testing : Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process. Criminal background check :  A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire. All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.  .

DHSS does not provide employment-based sponsorship.

Benefits