Executive Administrative AssistantLakeshore Talent • Chicago, IL, US
Executive Administrative Assistant
Lakeshore Talent • Chicago, IL, US
[job_card.variable_hours_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Associate degree or equivalent professional experience. 3–5 years of administrative experience in an office or healthcare setting, with strong emphasis on customer service and data / document management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to work independently with sound judgment. Excellent interpersonal, written, and verbal communication skills. Bachelor’s degree or equivalent business experience. 5+ years of administrative support experience in a fast-paced, executive-level environment. Exceptional customer service and relationship-building abilities. Ability to manage multiple priorities and handle challenging situations professionally. High attention to detail with strong accuracy in work. Ability to analyze data and leverage findings for decision-making. Adaptability to changing environments and shifting priorities. Strong discretion and ability to maintain confidentiality. COVID-19 vaccine : Required (medical exemptions only). Flu vaccine : Required (no exemptions). Must be comfortable in a fully onsite role. Role requires clearance of a drug test and background check prior to hire.
Job Description
Executive Administrative Assistant
13-Week Contract | 100% Onsite | Chicago, IL
Schedule : Monday–Friday, 8 : 00 AM–4 : 30 PM
Industry : Healthcare
Lakeshore Talent is seeking an experienced Executive Administrative Assistant to support senior leadership within a healthcare clinic. This is a 13-week contract with strong potential for extension or hire. The role is fully onsite in Chicago and requires a polished administrative professional with exceptional organizational, communication, and technical skills.
Responsibilities
- Provide high-level administrative and technical support to senior executives, department leaders, and clinic leadership.
- Serve as project manager for special assignments; conduct research, analyses, and propose solutions for process, workflow, and system improvements.
- Develop and revise administrative and operational procedures, including record-keeping, forms management, inventory tracking, and office layout enhancements.
- Implement procedural changes within areas of responsibility; prepare recommendations for broader operational adjustments.
- Create, edit, and prepare documents, reports, data summaries, and presentations using Microsoft Office applications.
- Manage complex calendars, schedule meetings, identify meeting objectives, and prepare necessary materials.
- Screen, prioritize, and route incoming calls, emails, and mail; determine appropriate follow-up and required stakeholders.
- Plan and execute events, activities, and executive meetings end-to-end.
- Support creation and distribution of materials for internal audiences at all organizational levels.
- Maintain confidentiality of highly sensitive information; manage correspondence on behalf of executive leadership.
- Build and foster strong relationships with internal and external partners; serve as a professional representative and gatekeeper for executive time and priorities.
- Attend meetings and document key discussions, decisions, and action items.
- Perform other administrative duties as assigned.
Qualifications
Required :
Preferred :
Key Competencies
Additional Requirements
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