Executive Assistant - Maintenance OperationsMorguard • Boynton Beach, FL, US
Executive Assistant - Maintenance Operations
Morguard • Boynton Beach, FL, US
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Assist with accounts payable / receivable, budget tracking, and expense reporting to support fiscal accuracy. Compile, review, and maintain capital and operational budget data, assisting with forecasting and quarterly variance reporting. Prepare and analyze operational performance metrics and key performance indicators to support executive decision-making. Support the Area Service Managers and other team members in preparing and submitting their monthly expense reports. Assist with vendor onboarding, insurance compliance, and service agreement renewals in alignment with corporate procurement and risk management policies and procedures. Maintain accurate vendor records and assist in managing all national service contracts. Service as a liaison between vendors, property teams, and Area Service Managers to ensure continuity of service delivery and standards. Act as the main point of contact for all national partnerships, including tracking agreements, managing the rebate programs, and ensuring compliance across the US portfolio. Monitor compliance with corporate policies, safety standards, and regulatory requirements. Maintain documentation for lender inspection requirements, environmental programs, and internal maintenance and safety audits. Track national maintenance compliance reports and support internal audit readiness. Prepare executive-level reports, dashboards, and presentations summarizing operational performance, compliance outcomes, and key initiatives. Assist in drafting and distributing communication updates, policy notices, and strategic memos for the Maintenance Services Department. Support internal and external presentations for senior management, capital planning meetings, and other meetings as requested by the National Director and Maintenance Services Department. Support the National Director during national disasters or emergency events by acting as the logistics coordinator. Organize supply deliveries, monitor inventories, track utility information, and compile local, state, and federal resource data and disperse to the appropriate team members. Maintain communication channels with affected sites and assist with real-time reporting to leadership. Support departmental initiatives focused on process optimization, technology adoption, and workflow standardization. Develop and maintain tracking systems, templates, and documentation tools to improve departmental visibility and efficiency. Coordinate cross-departmental deliverables and ensure project milestones are met. High school diploma or equivalent required; associate or bachelor's degree preferred (Business Administration, Analytics, or related field) Proven experience in executive support roles, preferably in property management, real estate, or facilities operations. Strong organizational, analytical, and project management skills. Excellent verbal and written communication skills; ability to draft professional correspondence and executive summaries. Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams); experience in Yardi and Entrata is preferred. Familiarity with property management software and databases is a plus. Entrata and Yardi experience, if preferred. Demonstrated ability to maintain confidentiality, discretion, and professional judgment in handling sensitive information. Detail-oriented mindset with a focus on accuracy and data integrity. Ability to work independently, manage competing priorities, and perform under pressure in a fast-paced, geographically dispersed environment. Strong interpersonal skills with the ability to liaise effectively across departments and with external partners. Employer Provided Medical Insurance Options Excellent culture that supports a work-life balance with time off for Summer Hours, Vacation, Personal, Sick Leave, and Paid Holidays Education Reimbursement Program Dollar for dollar matching 401k Savings Plan with immediate vesting Opportunity to live onsite within portfolio with our Employee Discount Morguard is an equal opportunity employer This job description is intended to describe the nature and level of work being performed by individuals assigned to this position. It is not an exhaustive list of all responsibilities required of the job. Job descriptions may also be rewritten periodically to reflect any changes in the position's duties.
Executive Assistant - Maintenance Operations
Morguard is a fully integrated real estate company. We strategically invest in high-quality, well-located, multifamily assets across North America and our onsite teams are critical to our Communities' success.
Job Description
Purpose
The Executive AssistantMaintenance Operations serves as the primary administrative and strategic support to the National Director of Maintenance Services and the US Maintenance Services Team, providing executive-level assistance to ensure operational efficiency, consistency, and alignment across the US Residential and Commercial portfolio. This role is pivotal in supporting operations, coordinating complex national projects, preparing operational and financial reports, and supporting departmental initiatives. The Executive Assistant Maintenance Operations acts as a liaison between the National Director, Area Service Managers, national vendor partners, and corporate leadership to facilitate communication, drive deliverables, and streamline maintenance operations at scale.
Responsibilities
Executive and Administrative Support
- Manage calendar, travel arrangements, expense reporting, and support with correspondence with confidentiality and discretion.
- Prepare executive-level communications, presentations, and reports for internal and external stakeholders
- Serve as the point of contact between the National Director and corporate departments, including operations, accounting, environmental, risk management, marketing, and construction and development.
- Prioritize and manage multiple competing priorities while maintaining accuracy, attention to detail, and professionalism.
- Track and follow up on key action items, ensuring accountability and timely execution across the US portfolio.
Financial and Operational Support
Vendor and Contract Coordination
Compliance and Risk Support
Reporting and Communications
Disaster Management and Emergency Coordination
Project Coordination and Process Improvement
Qualifications
Qualifications
Additional Information
Why You Should Join Morguard
At Morguard, our employees are our greatest investment. We make people our priority and strive to create a culture of respect, health and safety, and equal opportunity to support employees to meet their goals.
When you join Morguard, you join a strong and committed team and will have access to :
[job_alerts.create_a_job]
Assistant Maintenance • Boynton Beach, FL, US
[internal_linking.similar_jobs]
We are seeking a highly motivated.The ideal candidate is detail-oriented, proactive, and experienced in Trusts & Estates practice.
This role requires strong organizational skills, excellent communic...[show_more]
Operations Manager – Commercial Restoration.West Palm Beach / Fort Lauderdale, FL.Valcourt Building Services – A national leader in commercial envelope restoration, waterproofing, concrete repair, ...[show_more]
Executive Assistant : Run the Life, Achieve the Vision.[show_more]
Where : FirstService Residential, Boca Raton Corporate Office.Apply today via the link below to RSVP and be contacted by a recruiter with location details!.
Interviewing for multiple roles between We...[show_more]
Operations Manager Commercial Restoration.West Palm Beach / Fort Lauderdale, FL.Valcourt Building Services A national leader in commercial envelope restoration, waterproofing, concrete repair, an...[show_more]
We are seeking an exceptional Executive Assistant to support our dynamic CEO, a driven leader in the real estate and investment space.
This is not a traditional administrative role.We are looking fo...[show_more]
Executive Assistant : Run the Life, Achieve the Vision.Oleander Ave, Palm Beach, Florida (On-Site Position).Full-Time | $65,000–$75,000 / year + Performance Bonuses.
Savannah Lee and manage both her pe...[show_more]
Company : Harmony United Psychiatric Care.Harmony United Psychiatric Care is part of Harmony United Healthcare LLC.We are a network of outpatient mental health clinics.
We provide comprehensive, full...[show_more]
Position : Permitting Clerk Home Improvements.We’re looking for a detail-oriented professional to prepare and submit permits for roofing and window projects.
Coordinate with internal teams to k...[show_more]
Taft is currently seeking a Litigation Legal Assistant to join our team in West Palm Beach office.We are seeking a Litigation Legal Assistant with 3+ years' experience to support our West Palm Beac...[show_more]
Our Premier client is looking for an.Assistant Front Office Manager.Assistant Front Office Manager.Front Office in accordance with hotel standards.
The person applying to this position.Four or Five ...[show_more] Our Premier client is looking for an.The person applying to this position.Four or Five Star and / or Four-Five Diamond hotel experience.
FORBES CUSTOMER EXPERIENCE is a plus.Assistant Front Office Man...[show_more] 
A Company Committed to Your Success : .Nowhere else in America will you find a better opportunity to enjoy personal satisfaction and professional achievement.
America will you find a company that is m...[show_more]
We are looking for a dedicated and resourceful Office Manager to oversee the daily operations of our client's office in Boynton Beach, Florida.
This role is integral to ensuring smooth administr...[show_more]
If youve ever been the right hand to a high-powered CEO and secretly thought,.I could run this place if I had the keys.Executive Assistant to COO High-Stakes, High-Reward.North Palm Beach, FL | Com...[show_more]
Home Health is seeking a dependable, detail-oriented Office Operations Assistant to support front-office workflow and essential administrative tasks.
This role ensures smooth daily operations by han...[show_more]
Director of Executive Operations / Executive Assistant — Private Office of the Partner.Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida.A pri...[show_more]
We are seeking an exceptional Executive Assistant to support our dynamic CEO, a driven leader in the real estate and investment space.
This is not a traditional administrative role.We are looking fo...[show_more]
Legal Assistant - Trust & Estate Planning (West Palm Beach)
Ultimate Staffing • West Palm Beach, FL, US
[job_card.part_time]
[last_updated.last_updated_variable_days] • [promoted]
Operations Manager
VALCOURT EXTERIOR BUILDING SERVICES OF FLORIDA, L.C. • West Palm Beach, FL, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant
Trivium • West Palm Beach, FL, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Job Fair 12 / 10 / 25 - Miami,Fl - Apply Today!
FirstService Residential • Greenacres, FL, US
[job_card.full_time]
[last_updated.last_updated_variable_days]
Operations Manager (West Palm Beach)
VALCOURT EXTERIOR BUILDING SERVICES OF FLORIDA, L.C. • West Palm Beach, FL, US
[job_card.part_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant
Design2brt, LLC • West Palm Beach, FL, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Senior Executive Assistant
Trivium • Palm Beach, FL, US
[job_card.full_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_variable_days]
Office Assistant / Outpatient Clinic / Full-time Employment / West Palm Beach
Harmony United Psychiatric Care • West Palm Beach, FL, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Permitting Clerk Home Improvements
Statewide Window and Doors • Boynton Beach, FL, US
[job_card.full_time]
[last_updated.last_updated_variable_hours] • [promoted] • [new]
Legal Assistant - Litigation (West Palm Beach)
Taft Stettinius & Hollister LLP • West Palm Beach, FL, United States
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
OVERNIGHT Assistant Front Office Manager in Charleston SC
B&B Hospitality Staffing LLC • West Palm Beach, FL, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Assistant Front Office Manager (onsite in Charleston SC)
B&B Hospitality Staffing LLC • West Palm Beach, FL, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Account Executive
Wes Palm Division • West Palm Beach, FL, US
[job_card.full_time]
[last_updated.last_updated_1_day] • [promoted]
Office Manager
Robert Half • Boynton Beach, FL, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant to COO
Cohen Commercial Management LLC • North Palm Beach, FL, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Office Operations Assistant
MD Home Health • West Palm Beach, FL, United States
[job_card.part_time]
[last_updated.last_updated_variable_days] • [promoted]
Director of Executive Operations / Executive Assistant
SpencerPruitt, Inc • West Palm Beach, FL, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant (West Palm Beach)
Design2brt, LLC • West Palm Beach, FL, US
[job_card.part_time]
[last_updated.last_updated_variable_days] • [promoted]