Client Project Coordinator

Job Description

Job Description

Salary : Starting at $50,000

Client Project Coordinator

IN-OFFICE | SPRINGFIELD, MA

Less than 25 miles from Hartford, CT

This is not a telecommuting opportunity

About Market Mentors :

Market Mentors is a full-service marketing agency serving clients across a range of industries, including retail, healthcare, banking and financial services, insurance, manufacturing, political, and non-profit. We're seeking a proactive and detail-driven Client Project Coordinator to join our dynamic team and help manage various projects from kickoff through final execution. This is an in-office position based in Springfield, MA.

About the Role, which will have a primary focus on Website & Marketing.

Are you highly organized with a sharp eye for detail and a passion for seeing projects through to the finish line? As a Client Project Coordinator, youll play a key role in the execution and quality assurance of website and marketing projects. Youll collaborate with clients, internal teams, and vendors to keep projects moving, contribute to estimates and timelines, and ensure everything delivered meets the highest standards.

Responsibilities :

Coordinate and support day-to-day project activities across multiple clients and deliverables

Perform detailed QA testing on websites and digital assets to ensure functionality, accuracy, and adherence to brand standards

Assist in estimating project scopes, timelines, and costs for proposals

Create and manage project timelines and task lists

Attend client meetings and document meeting agendas, recaps, and next steps

Input and manage project data and deliverables across tracking tools and internal systems

Ensure clear communication between internal teams and external partners

Assist in crafting creative briefs and reviewing deliverables for accuracy and completeness

Support account leads in project planning and client communication

Proofread and review content for clarity, consistency, and correctness

Track project progress and proactively identify potential issues or roadblocks

Contribute to internal process improvement initiatives

You Must Possess :

Excellent attention to detail and quality control mindset

Strong organizational and time management skills

Experience with website QA / testing and an understanding of basic digital and functionality

Comfort with reviewing estimates, timelines, and deliverables for accuracy

Solid verbal and written communication skills

Ability to manage multiple priorities under tight deadlines

Initiative, accountability, and a desire to problems

Team player mentality with a willingness to learn and grow

Professionalism, discretion, and ability to maintain confidentiality

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Bonus Points For :

Previous experience in a marketing agency environment

Familiarity with project management tools and QA platforms

HubSpot Inbound Marketing certification or experience

Education & Experience Requirements :

Bachelors degree in project management, communications, marketing, or a related field

13 years of experience in a project coordination, production, or QA role

Why Market Mentors?

Were committed to developing world-class professionals. Every team member completes the Performance Dynamics Program and contributes to an environment of creativity, collaboration, and excellence. We offer competitive benefits including health, life insurance, and 401(k), along with the chance to work with awesome clients in a fast-paced, supportive team.

Think you're the detail-obsessed, organized powerhouse we're looking for?

Send us your resume and a cover letter telling us why we should meet.