Payroll Supervisor

Payroll Supervisor

Keep the City of San Bernardino running smoothlyone paycheck at a time! We're seeking an experienced and detail-oriented Payroll Supervisor to lead a dedicated team in delivering accurate, timely, and compliant payroll services for the City's valued employees. As a future member of our team, you'll be joining a city with deep roots, cultural diversity, and exciting momentum. Located in the heart of Southern California's Inland Empire, San Bernardino is the county seat and largest city in San Bernardino County, home to more than 222,000 residents. Its rich historyshaped by Native American, Mexican, and Spanish influencescontinues to inspire the city's evolving identity. San Bernardino offers access to major transit corridors, natural beauty, and a wide range of housing and lifestyle options. It's a place where public service careers are supported by a strong sense of community and purposeand where motivated professionals can grow, contribute, and be part of something meaningful. As the Payroll Supervisor for the City of San Bernardino, you will oversee the daily operations of the payroll division, ensuring that every employee is paid accurately and on schedule while maintaining full compliance with federal, state, and local regulations. This role offers the opportunity to lead process improvements, strengthen internal controls, and collaborate with departments Citywide to ensure efficient and transparent payroll operations. The ideal candidate is a proactive and analytical leader with strong technical expertise, exceptional attention to detail, and a commitment to integrity and public service. If you're ready to make an impact in a dynamic organization that values teamwork, accountability, and excellencejoin the City of San Bernardino and help power the people who serve our community.

The ideal candidate is a hands-on leader who thrives in a fast-paced, detail-driven environment. They are highly organized, dependable, and motivated by accuracy and compliance. With strong analytical skills and a deep understanding of payroll systems and tax regulations, they take pride in ensuring every paycheck is right the first time. This individual is also a natural mentorsomeone who enjoys supporting staff development, improving processes, and fostering collaboration across departments. A successful Payroll Supervisor at the City of San Bernardino demonstrates : expertise in public-sector payroll operations and reporting requirements; strong leadership and communication skills, with the ability to motivate and guide a team; commitment to confidentiality, integrity, and continuous improvement; comfort working with technology and implementing system enhancements; a proactive, solution-oriented mindset that balances compliance with customer service. A day in the life consists of : reviewing the latest payroll reports and ensuring data accuracy before approvals; checking in with the team to prioritize tasks, resolve discrepancies, and provide guidance on complex payroll issues; collaborating with Finance, Human Resources, and department payroll contacts to answer questions, clarify procedures, and ensure alignment with City policies and union agreements; analyzing payroll trends, reconciling tax filings, or testing system updates with IT staff; researching new regulations, preparing reports for leadership, and identifying process improvements to strengthen efficiency and compliance. By the end of the day, you'll have supported the City's most valuable assetits employeesby ensuring they're paid accurately and on time.

Minimum qualifications : any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. Education and experience : Associates Degree in Finance, Accounting, or a closely related field; and at least three (3) years of progressively responsible experience in performing payroll duties and functions, at least one (1) year of which were in a lead capacity; or an equivalent combination of education, training and experience. Experience in a public agency is especially desirable. Licenses, Certifications, and Equipment : A valid California driver's license is required. Knowledge of : federal, state, and local laws, regulations, rules, and guidelines applicable to timekeeping, payroll preparation, and pay reporting; principles and practices of governmental accounting, including internal control and auditing, as they apply to payroll functions; City policies, practices, and procedures governing payroll and related transactions; methods, practices, documents, and terminology used in processing payroll transactions and in payroll recordkeeping; The City's payroll system and associated practices and procedures for processing payroll information and interpreting input and output data; principles and practices of public administration, including budgeting, purchasing, contract administration, and public records maintenance; research methods and statistical and financial analysis techniques; principles and practices of computer-based financial and accounting systems; operation of computers and standard business software, including word processing and spreadsheet applications; principles and practices of sound business communication; principles and practices of effective management and supervision; City human resources policies, Personnel Rules, and provisions of the City's Memoranda of Understanding with bargaining units. Skill in : planning, supervising, coordinating, and integrating the work of staff engaged in preparing, processing, and maintaining City-wide payrolls and related records and reports; analyzing and making sound recommendations on complex payroll issues, data, and operations; understanding, interpreting, explaining, and applying federal, state, and local policy, law, regulations, and court decisions regulating the City's payroll accounting, reporting, and record keeping; developing and implementing sound financial and accounting procedures and controls; communicate clearly and effectively, orally and in writing; preparing clear, concise, and comprehensive reports, correspondence, and other written materials; exercise sound, expert independent judgment within general policy guidelines; preparing clear and accurate payroll records and files; communicating clearly and effectively, both orally and in writing; maintaining confidentiality of City documents and records; exercising tact and diplomacy in interpersonal dealings with sensitive situations; establishing and maintaining effective working relationships.