Operations Specialist

Job Description

Job Description

Maryland Legal Aid (MLA) advocates with and for Marylanders experiencing poverty to achieve equity and social justice through free civil legal services, community collaboration, and systemic change.

Since 1911, Maryland Legal Aid has provided high-quality legal aid to vulnerable, low-income people and communities – helping to remedy their civil legal issues and become empowered to overcome challenges, achieve stability and independence, and reach their goals. MLA also identifies and seeks to remedy systemic barriers. MLA’s core work includes eviction and foreclosure prevention, family law, children’s rights, consumer protection, securing public benefits, and access to healthcare. MLA advocates operate primarily through the courts, via individual representation of indigent clients, but also engage in impact litigation, public communication and outreach, and policy advocacy.

Through this holistic approach, Maryland Legal Aid serves to amplify the voices of tens of thousands of economically disadvantaged and vulnerable Marylanders each year and seeks to be a leader in the legal services field nationwide.

Position Summary : Reporting to the Assistant Director of Administrative Services, the Operations Specialist is responsible for fulfilling purchase request, submitting approved invoice payments, monitoring inventory, maintaining office equipment supply and IT equipment lists, asset management, storage solutions, cost control and actively participating in Procure to Pay (“P2P”) system upgrades.

Key Responsibilities :

Purchasing & Procurement

• Review and process purchase requisitions received from departments in accordance with approved purchasing policies and procedures.
• Assess, recommend, implement and monitor parking vendors that align with MLA’s Parking Principles Guidelines.
• Maintain and periodically update MLA’s Standard IT Equipment & Office Supplies list.
• Conduct spending analyses and assess corporate discount platforms to identify cost-saving opportunities.
• Obtain and compare competitive bids and quotes from vendors and negotiate purchase prices and terms related to the purchase of furniture, equipment, consumable office supplies, and services.
• Research and maintain a list of best pricing for supplies and services.
• Utilize accounting software to create purchase orders and enter invoices, ensuring proper assignment of cost centers.
• Administer the invoice approval process in accordance with MLA’s purchasing policy and procedures.
• Perform monthly account reconciliations, resolve discrepancies, and maintain accurate transaction and contract records and a variety of tracking logs.
• Work with vendors to resolve issues related to invoices and payments.

Inventory & Asset Administration

Procure-to-Pay (P2P) Systems, Compliance & Cross Function Collaboration

Qualifications :

BENEFITS

The salary range for this position is $63,000 - $75,000. In addition, MLA offers employees a comprehensive benefits package that includes health, dental, and vision insurance, life insurance, a 401(k) retirement plan, three weeks of paid time off, paid sick leave, 14 annual paid holidays, and more.

ADDITIONAL REQUIREMENTS

Maryland Legal Aid is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic as established by law. We are committed to creating an inclusive and respectful workplace, reflective of our core values, for all employees.