Program Assistant / Data Specialist

Job Description

Job Description

TITLE : Program Assistant

FT / PT : Full time 35 + hours per week, may include some evenings and weekends)

CLASSIFICATION : Non-Exempt

PAY GROUP : Level 13

REPORTS TO : Program Director

SUPERVISES : N / A

FUNCTION : The Program Assistant-I performs varied clerical duties. The Program Assistant-I is responsible for file maintenance / record storage, and general office management. The Program Assistant-I is responsible for the all statistical data collection, management and report compilation. The Program Assistant-I may provide direct support to clients.

ESSENTIAL DUITES & RESPONSIBILITIES :

• Answers all incoming calls in a professional manner, transferring call to the appropriate department.
• Takes detailed, accurate messages, and insures that the appropriate recipient receives them.
• Answers routine requests for information on behalf of the program.
• Performs basic clerical functions as requested; word processing, data entry, typing, filing, photocopying, and fax transmittals, store and update cumulative reports for program.
• Collect and in put statistical data in to the computer.
• Assists Program Director in securing necessary documentation for client files.
• Maintain output of information on monthly reports as well as the monthly recaps.
• Assist in the compilation of required or requested reports.
• Assists the Program Director in maintaining an adequate inventory of office supplies.
• Is responsible for the weekly upkeep of office equipment.
• Assist with direct service to clients as needed.
• Assist with special events as required.
• Pick up and deliver mail to / from Administration office as well as distribute mail within the program.
• Provide orientation on the use of office equipment and distribute supplies to staff members
• Compile data regularly to create reports they provide to upper management to aid in decision-making.
• Data specialists oversee the entire conversion process well information transfers from paper to an electronic data system.
• Other duties as assigned.

MARGINAL DUTIES & REPOSNSIBILITES :

QUALIFICATIONS :

Education& Experience :