Administrative Assistant Intermediate

Department Contact : Dr. Anowar Islam

Internal or External Search : External - Open to all applicants

Advertising Summary : The department of Extension Plant Sciences (EPS) invites you to apply for the position of Admin Asst Inter. EPS strives to bring strong Extension programs to the largest agricultural commodity areas in the state.

Position Details

PositionTitle : Administrative Assistant Intermediate

College / Division : Cooperative Extension Service

Department : 311200-EXTENSN PLANT SCIENCES

Location : Las Cruces

Offsite Location (if applicable) :

Target Hourly / Salary Rate : $17.85

Appointment Full-time Equivalency : 1.0

FLSA Status : Non-Exempt

Bargaining Unit Announcement : This is a bargaining unit position with American Federation of State County & Municipal Employees (AFSCME).

Contingent Upon Funding : Not Applicable

Standard Work Schedule : Standard (M-F 8-5)

If Not a Standard Work Schedule :

Job Duties and Responsibilities : The position provides comprehensive administrative and secretarial support including answering phones greeting visitors and handling or referring inquiries. Responsibilities include scheduling and coordinating meetings events interviews and travel arrangements as well as preparing correspondence reports meeting agendas and minutes. The role serves as a liaison with other departments to resolve day-to-day operational issues which may include issuing work orders and coordinating with facilities. Additional duties include assisting with budget preparation and reconciliation reconciling purchase cards managing office supplies and requisitions maintaining databases and records assisting with the distribution of marketing materials and compiling internal reports. The position also supports management with problem-solving project coordination and goal implementation manages financial transactions as needed and implements updates to the departments website. This position manages office work-study students tracking their time and tasks. Other related administrative duties may be performed as assigned.

Qualifications

Required Education and Experience :

High School diploma 3 years of relevant experience or an Associates Degree 1 year of relevant experience.

Equivalent Qualifications :

Preferred Qualifications :

Special Certification / Licensure :

Working Conditions and Physical Effort

Environment : Work is normally performed in a typical interior / office work environment.

Physical Effort : No or very limited physical effort required.

Lifting Requirements : Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk : No or very limited exposure to physical risk.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1