Property Assistant

Job Description

Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in the name without discrimination.

Basic Functions : Provide clerical support to the Division Property Administrator. This role will be responsible for managing property projects through completion. Regular attendance is an essential requirement of this position.

Primary Duties & Responsibilities :

• Serve as the primary liaison with internal managers to assess property needs.
• Coordinate with external parties, including architects, contractors, and vendors.
• Prepare and submit funding forms.
• Post project updates and approvals to the department’s property system.
• Maintain accurate records in the department database.
• Handle and process change orders.
• Prepare and manage property projects for review by the finance board.
• Track the progress of property projects through to completion.
• In consultation with the Divisional Property Administrator, close out completed projects in a timely manner.
• Maintain both paper and electronic property files.
• Process all property-related invoices and ensure proper documentation is sent to the Finance Department.
• Notify managers of corporate approvals for property-related projects.
• Maintain follow-up files to ensure timely monitoring of project progress.
• Occasional travel may be required.
• Perform other tasks as assigned.

Supervision of Others : None

Education & Experience / Qualification Requirements : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following qualifications are required:

• High School Diploma with 2-3 years of related experience.
• Excellent computer skills, including proficiency in Microsoft Word, Excel, and email.
• Must be confident, self-motivated, and capable of handling multiple tasks with integrity in the use of resources.
• Proven ability to work as part of a team and maintain confidentiality.
• Must be highly organized, detail-oriented, and capable of meeting deadlines.
• Strong communication skills are required.
• Must pass all applicable background checks.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must be able to stand, walk, sit, use hands to finger, handle or feel, reach with hands and arms, stoop, kneel, crouch, or crawl, and talk or hear. Must be able to lift up to 25 pounds. No special vision requirements.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Moderate noise level in a typical business office.

Language Skills : Proficiency in English sufficient for communication with supervisors, co-workers, clients, and customers. Ability to read, analyze, and interpret complex documents. Ability to respond effectively to sensitive inquiries or complaints.

Mathematical Skills : Ability to calculate figures such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Reasoning Ability : Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to handle abstract and concrete variables.

Computer Skills : Advanced knowledge of Microsoft Office Suite (Word, Excel, Access, PowerPoint). Experience with database systems and project management software is beneficial.

Certificates, Licenses, Registrations : None required.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee to The Salvation army to undermine its religious mission.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.