Payroll Specialist - 79741

Founded in 1986, St. Charles Community College (SCC) has a reputation as one of the best two-year colleges in the state of Missouri. SCC's service area includes a six-county region with a population exceeding 540,000. SCC's main campus, located in Cottleville, has won architectural awards for its innovative, contemporary design. The college's Dardenne Creek Campus features the Center for Healthy Living and the Field to Table Institute. Opening Fall 2025, the Innovation West Campus located in Wentzville features the Regional Workforce Innovation Center. With a focus on innovation, St. Charles Community College is a leader in delivering high quality education in a state-of-the-art learning environment. The success of SCC is rooted in the mission of serving the community by "focusing on academic excellence, student success, workforce advancement, and life-long learning within a global society."

POSITION SUMMARY

The Payroll Specialist is responsible for assisting with the preparation, processing, and maintenance of accurate and timely payroll for 900+ employees in compliance with institutional policies, state and federal regulations, and collective bargaining agreements where applicable. This position supports the Business Office by ensuring data integrity within the payroll system and assisting with reporting and reconciliation activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Generate and maintain various payroll and institutional reports in the payroll system as directed by the Payroll Manager and / or Director of Financial Services.

Process payroll transactions, including, but not limited to, data entry for items such as Payroll Authorization Forms (PAF), absence forms, direct deposit updates, deduction adjustments, tax-sheltered annuity (TSA) changes, and W-4 updates.

Process new hire, rehire, and termination payroll paperwork in accordance with SCC guidelines.

Process job verifications and social security wage verifications in accordance with SCC guidelines.

Support the preparation of payroll reports, including tax filings (W-2s, 941s, etc.) and benefit reconciliations.

Provide service-driven assistance by responding to general payroll inquiries through phone calls, emails, and in-person visits.

Obtain a general understanding of the basics of the PSRS / PEERS retirement systems, employee leave policies (vacation, sick, personal, bereavement, unpaid, etc.), and the itemization of an employee's paycheck.

Process payroll accounts payable vouchers from the Payroll Recap and issue payments by mail or approved electronic methods.

Maintain and archive the payroll filing system, including routine filing as needed.

Assist with audits and other related duties as assigned by the Payroll Manager or Director of Financial Services.

MINIMUM QUALIFICATIONS

Associate's degree in accounting, Finance, Business Administration, or a related field.

1 to 3 years of payroll processing or accounting experience.

Experience with timekeeping systems, payroll software, and applicable federal / state wage laws (FLSA, FICA, etc.).

Requires regular and predictable attendance.

Position may require specialized industry certification or the ability to obtain certification within first 90 days of employment.

PREFERRED QUALIFICATIONS

Bachelor's degree in accounting, Finance, Human Resources, or Business Management.

Fundamental Payroll Certification (FPC) – entry-level, ideal for Payroll Specialists.

Certified Payroll Professional (CPP) – for advanced or managerial roles.

BENEFITS

Holding true to our values of Innovation and Responsible Stewardship, SCC offers a robust and comprehensive benefits package for you and your family to achieve optimal health and wellness.

Our total rewards package includes :

Generous monthly employer credit towards medical coverage for you and your eligible dependents, even if you waive coverage

Medical, Dental, Vision, FSA, HSA

Life, AD&D, Critical Illness, Cancer and Accident Insurance

17 Paid Holidays, 12 Sick Days, 15 PTO Days and 3 personal days per year

Tuition waiver after 90 days. Tuition Reimbursement after 180 days

100% Pension Vesting after 5 years of employment

EXPECTATION AND CORE VALUES

Our respectful, inclusive, and empowering work environment celebrates our accomplishments with our commitment to :

SCC values student success and expects employees to be student-centered.

SCC values teamwork and expects employees to demonstrate collaborative communication.

SCC values innovation and encourages responsible risk-taking and create problem-solving.

SCC values accountability and expects employees to demonstrate excellent customer service and professionalism.

Requires regular and predictable attendance.

• Will be subject to a criminal background check.

St. Charles Community College is an Equal Opportunity Employer.

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