Bookkeeper / Accounting Specialist Quickbooks Online Part time

Join a Growing Orange County Company | 3 Days / Week | $28–$35 / hr DOE 24-32 hours / week

Are you an experienced Bookkeeper who loves clean books, organized systems, and making a real impact in a growing business? Do you enjoy working in a supportive environment where your attention to detail and proactive mindset are truly valued?

If so — we’d love to meet you.

Our company is expanding, and we’re looking for a skilled, hands-on Bookkeeper / Accounting Specialist who can lead our daily accounting operations while supporting light office management. This is the perfect role for someone who thrives in a dynamic environment, enjoys solving problems, and takes pride in accuracy and efficiency.

💼 What You’ll Do

As our Bookkeeper / Accounting Specialist, you’ll manage a full spectrum of accounting responsibilities and help keep our operations running smoothly. No two days are the same — but every day you’ll make an impact.

Accounts Receivable

Create and send customer invoices through our ERP system synced with QBO

Manage collections and follow up on overdue balances

Maintain customer terms, credit limits, and account health

Issue credit memos and conduct account audits as needed

Accounts Payable

Process and close vendor invoices

Allocate freight, duties, and additional costs properly

Maintain organized vendor files and conduct vendor audits

Handle weekly bill payments

Banking & Reconciliations

Reconcile 2 bank accounts, 1 credit card, and 1 line of credit

Ensure accurate posting to the chart of accounts

Prepare journal entries for payroll and accruals

Chart of Accounts & Financial Accuracy

Enter new contracts—including those with interest components

Categorize expenses with precision and maintain impeccable records

Payroll & HR Support

Run bi-weekly payroll for 6 employees through ADP

Track PTO and maintain holiday calendars

Manage workers' compensation audits and HR file compliance

Tax & Reporting

Prepare and file quarterly sales tax returns (CDTFA)

Work closely with the CPA for quarterly and annual filings

Ensure full compliance with federal, state, and local regulations

📎 Light Office Manager Responsibilities

Beyond accounting, you’ll be the go-to person for keeping the office running smoothly.

Maintain calendars, renewal reminders, and essential business documents

Track PTO, holidays, registrations, and licenses

Assist with general office administration, filing, scanning, and vendor coordination

Help support a positive, organized, efficient work environment

Coordinate small projects and ensure operational compliance

✨ Who You Are

You’re detail-oriented, trustworthy, and independent — someone who takes ownership and enjoys being the backbone of a company’s financial operations. You’re comfortable working with minimal supervision, but you collaborate well and communicate clearly.

Requirements :

5+ years of bookkeeping / accounting experience

Strong QuickBooks Online proficiency

Experience with full-cycle A / R, A / P, payroll, and reconciliations

Comfortable working with CPAs and in audit situations

Exceptional organization, accuracy, and problem-solving skills

Degree in Accounting / Finance preferred (not required)