Clinical Trial Management Systems / Database Administrator - Orlando Health Cancer Institute

Position Summary As a top cancer care provider in Florida, Orlando Health Cancer Institute is a comprehensive, multidisciplinary cancer program consisting of six treatment sites and more than 10 practice locations that serve the region’s adult oncology needs. Specializing in more than 200 types of cancer, an expert team of medical professionals provides personalized care with the most state-of-the-art technologies, such as advanced radiation and proton therapies, and bone marrow transplant and cellular therapy. Through a robust research program, the institute also supports physician involvement in numerous research studies and clinical trials that give patients access to innovative diagnosis, treatment and symptom management options. In addition to being accredited by the Commission on Cancer, a program of the American College of Surgeons, Orlando Health Cancer Institute has earned accreditations and certifications in several areas — including medical oncology and hematology / oncology, radiation oncology, cellular therapy, rectal cancer, and breast care — from the respective accrediting organizations, and recently was named in the 2023 Becker's Hospital Review “60 Hospitals and Health Systems with Great Oncology Programs” list. Orlando Health Cancer Institute is part of the Orlando Health system of care, which includes 24 award-winninghospitals and ERs, 9 specialty institutes, 14 urgent care centers, 100+ primary care practices and more than 60 outpatient facilities that span Florida’s east to west coasts and beyond. Collectively, we honor our 100-year legacy by providing care for more than 142,000 inpatient and 3.9 million outpatient visits each year. Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible so that you can be present for your passions. “Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise. Position Summary Responsible for the administration, maintenance, and improvement of the Clinical Trial Management System (CTMS) and other databases. This role will ensure that information entered is complete and quality checked, as well as ensuring accurate data transfers to other systems.

• IT certification preferred, Oncore experience preferred OnCore, Velos, Veeva Vault, Florence, Clinical Conductor
• This role is Hybrid - Monday - Friday, 8 : 00 am - 5 : 00 pm Located : Downtown Caruso Court Responsibilities Essential Functions
• Oversee implementation and identification of database improvements based on end user feedback and business processes.
• Provide training, creation of reports, data integrity checks, verifying software deployment and upgrades.
• Oversee monthly system validation.
• Perform all research system administration (ie. CTMS, Florence eReg, RevCom, Sharepoint, web development etc) responsibilities, including user accounts oversight, maintenance of system libraries and periodically system audits.
• Act as a liaison between departments and end-user groups using the system.
• Create study dashboards and status reports as required.
• Communicate and escalate reports updates / issues to stakeholders regularly.
• Liaise with training to aid in executing the CTMS training and conduct end user training.
• Collaborate with vendor on the ongoing CTMS or other research digital system issues, upgrades, and maintenance.
• Maintain user guides and process documents related to research technology system.
• Monitor all document-processing activities to ensure required quality and adherence to applicable processes and GCP requirements.
• Prepare for and support client audit and regulatory authority inspection needs relating to the use of the system.
• Management and administration of cloud database platforms.
• Partner with department leaders for CTMS reporting and / or system applications needs or functionality.
• Inform staff of CTMS system updates or enhancements that impact system user processes.
• Computer skills including proficiency in the use of Microsoft Office Suite and SharePoint.
• Able to build effective working relationships throughout the organization internally and externally to achieve goals.
• Flexibility and willingness to solve problems that fall outside of immediate area of expertise.
• Work independently in an interdisciplinary, fast-paced environment.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state, and local standards.
• Maintains compliance with all Orlando Health policies and procedures. Other Related Functions
• Responsible for maintaining a close working relationship with the Investigators, Research staff, , the IRB Manager, and Corporate Office of Research Operations (CORO) to ensure consistent open lines of communication.
• Assists with keeping the Corporate Director for Research Regulation & Compliance current on viable issues.
• Serves as a member on ancillary committees other CORO-related committees. Qualifications Education / Training
• Associates degree with (4) years’ experience in research OR;
• Bachelor’s degree with two (2) years’ experience in research.
• If no degree, experience may be substituted at a 2 for one ratio. Licensure / Certification Must be eligible for Certification from an accredited organization in the field of Human Subjects (for example, CCRP or CCRC). Experience Minimum 8 years research and / or healthcare expereince. Minimum 4 years of data management experienceEssential Functions
• Oversee implementation and identification of database improvements based on end user feedback and business processes.
• Provide training, creation of reports, data integrity checks, verifying software deployment and upgrades.
• Oversee monthly system validation.
• Perform all research system administration (ie. CTMS, Florence eReg, RevCom, Sharepoint, web development etc) responsibilities, including user accounts oversight, maintenance of system libraries and periodically system audits.
• Act as a liaison between departments and end-user groups using the system.
• Create study dashboards and status reports as required.
• Communicate and escalate reports updates / issues to stakeholders regularly.
• Liaise with training to aid in executing the CTMS training and conduct end user training.
• Collaborate with vendor on the ongoing CTMS or other research digital system issues, upgrades, and maintenance.
• Maintain user guides and process documents related to research technology system.
• Monitor all document-processing activities to ensure required quality and adherence to applicable processes and GCP requirements.
• Prepare for and support client audit and regulatory authority inspection needs relating to the use of the system.
• Management and administration of cloud database platforms.
• Partner with department leaders for CTMS reporting and / or system applications needs or functionality.
• Inform staff of CTMS system updates or enhancements that impact system user processes.
• Computer skills including proficiency in the use of Microsoft Office Suite and SharePoint.
• Able to build effective working relationships throughout the organization internally and externally to achieve goals.
• Flexibility and willingness to solve problems that fall outside of immediate area of expertise.
• Work independently in an interdisciplinary, fast-paced environment.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state, and local standards.
• Maintains compliance with all Orlando Health policies and procedures. Other Related Functions
• Responsible for maintaining a close working relationship with the Investigators, Research staff, , the IRB Manager, and Corporate Office of Research Operations (CORO) to ensure consistent open lines of communication.
• Assists with keeping the Corporate Director for Research Regulation & Compliance current on viable issues.
• Serves as a member on ancillary committees other CORO-related committees.

Education / Training