Assistant Project Manager

Assistant Project Manager

The primary function of the Assistant Project Manager is to assist the project team with the administration and management of all activities associated with the construction project. As an Assistant Project Manager, you may also be assigned the overall responsibility for a smaller project where appropriate.

Key Responsibilities

The duties, responsibilities and attributes of the Assistant Project Manager typically include, but are not limited to :

• Capable of successfully supervising a project with a project budget range of $1M - $10M, under various delivery methods, diversity in market sectors and varying complexities
• Assist with job office set up
• Work closely with the Project Manager and Estimator during the preconstruction phase assisting with the GMP process and input on General Conditions
• Vet assigned scopes of work during the preconstruction phase (Estimating)
• Clearly understands the concept of Budget vs. Cost and how it relates to the project Abstract and the monthly cost reconciliation
• Assist in the documentation of all claims and litigation
• Cash Flow Projections and Forecasting Costs
• Assist the Project Manager or be solely responsible for writing certain scopes of work, preparing exhibits, the preparation of subcontracts and Purchase Orders with PM / PX direction and oversight
• Assist the Project Manager with cost control measures :
• Prepare External Change Order Requests, which get submitted to the Owner
• Manage and audit the Subcontractor Tracking Logs
• Manage Subcontractor Monthly Invoicing
• Prepare Pay Applications for submission
• Prepare Purchase Orders (as needed)
• Negotiate Change Orders with subcontractors
• Assist the Project Manager or be solely responsible for problem resolution pertaining to a specific project issue on the majority of issues
• Assist the Superintendent(s) in implementing the project safety program
• Work closely with the APE, PE or SPE in the initial set up of CMiC, i.e. Submittal Log Registry
• Oversee the APE, PE and SPE to ensure Submittal Logs are current in CMiC and the submittal process is being managed properly with the subcontractors and design team
• Assist the project team with the initial set up of PlanGrid to organize the contract documents for the teams use
• Oversee the APE, PE and SPE to ensure RFI Logs are current in CMiC and distributed to all of the appropriate subcontractors
• Oversee the APE, PE and SPE to ensure RFI's are properly posted to PlanGrid and maintain the accuracy of the projects as-builts
• Manage the associated PE's and SPE's to ensure the projects Material Procurement Log is being properly maintained and that required material deliveries correspond with the projects P6 schedule
• Oversee the contract close out process (O&M manuals, As-Builts, etc.)
• Represent WEO at Owner, Subcontractor and coordination meetings
• Attend project meetings and assist in the preparation / distribution of meeting minutes
• Review meeting minutes for accuracy and content prior to distribution
• Create and organize all closeout binders
• Attend and participate in WEO Quarterly Risk Management (QRM) Trainings
• Participate in WEO networking events
• Participate in all PM Round Tables

Management Skills

Skills, Knowledge and Expertise

Personal Attributes :