Recruiting Admin

Talent Acquisition Admin

Location : West Los Angeles, CA

Schedule : Hybrid- 4 days a week onsite

Assignment Length : 3–6 Months (Potential Conversion)

Pay Rate : $25-$27 / hr

Our team is partnering with a well-established Entertainment organization to identify a highly organized and intuitive  Departmental Assistant – Talent Acquisition  to support a fast-paced recruiting and Executive Assistant. This role will provide administrative and operational support to three senior leaders within Talent Acquisition , including Early Careers, Recruiting, and Recruiting Operations.

This is an excellent opportunity for someone early in their career who comes from a recruiting or TA operations background , thrives in heavy scheduling environments, and takes initiative without needing repeated direction.

Responsibilities

• Support three senior-level Talent Acquisition executives across multiple time zones

Manage high-volume scheduling, complex calendar coordination, interviews, and meetings using Microsoft Outlook

Serve as a dependable point of contact for internal partners, candidates, and external stakeholders

Maintain project trackers, recruiting grids, and workflow documentation to support recruiting operations

Assist with tracking recruiting metrics such as time-to-fill, pipeline activity, and source effectiveness

Prepare reports and support data accuracy for recruiting leadership

Support onboarding logistics, background checks, and hiring workflows across the recruiting function

Help document, improve, and scale recruiting processes and assist with new tool implementation

Identify and implement process improvements to increase efficiency and organization

Provide support on key initiatives, project-based work, and ad hoc requests as needed

Must-Have Qualifications

2+ years of experience as an Administrative Assistant, EA, Recruiting Coordinator, or similar recruiting support role

Heavy scheduling and calendar management experience (Microsoft Outlook strongly preferred)

Strong ATS / HRIS experience, including job postings, background checks, onboarding, and temp-to-hire conversions

Experience working in recruiting operations, HR operations, or talent acquisition environments

Excellent communication skills with strong follow-through and attention to detail

Highly intuitive, proactive, and process-oriented with the ability to anticipate needs

Ability to multitask, prioritize, and manage heavy workflow in a fast-paced, high-volume environment

Strong customer service mindset

Comfortable interfacing with senior leaders and cross-functional teams

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.