Support Services Specialist

Duties and Responsibilities

• Prepare Mission's annual budget, financial statements, and balance sheet. Track approvals and monitor implementation. Control expenditures and make appropriate transfers between items and request additional budget allocations in accordance with accounting policies, procedures and standards under regulations and administrative instructions applicable in MoFA in coordination with MoFA Finance Department.
• Organize accounting records, audit and review financial operations check accuracy of accounts and check validity of payment vouchers, expenditures, accounting books and entries to ensure their compliance with MoFA policies and prepare finance variance reports.
• Study and secure the Mission's requirements of materials and supplies of best specifications at appropriate prices within the time limit in the approved annual budget. Conduced annual inventory of assets in coordination with concerned organizational units in MoFA.
• Monitor and control the collection and recording of revenues, financial claims, refunded taxes, consular stickers and stamps movement, and accounts receivables in accordance with accounting policies, procedures and standards as well as administrative regulations and instructions applicable in MoFA.
• Prepare and control payment vouchers and monthly staff payroll, issue checks, review monthly bank statements and payment sheets and bank accounts adjustment.
• Develop local staff workforce plans, functional structure, and vacancies budgeting in coordination with Human Resources Department. Obtain necessary approvals in line with MoFA policies and outlines.
• Recruit qualified local staff, complete their hiring procedures and welcoming. Inform them of their rights and duties and ensure completion of all their required papers and documents. Follow up on their performance appraisals of provide all necessary for them.
• Manage and update local staff data, files and personal profiles on electronic systems, Implement procedures such as recruitment, fixing as permanent staff, renewal of contracts, leaves, settlements, benefits, health insurance, and end of service …etc., according to the applicable policies.
• Track local staff official working hours, schedule their leaves and submit reports on attendance, and follow up implementation of employees' disciplinary penalties, according to the laws, rules and regulations.
• Prepare and professionally submit all reports and documents requested by relevant MoFA organizational units in accordance with adopted policies, regulations and standards.
• Perform any other tasks assigned by the line manager.

Qualifications and Experience :

Salary Range :

USD 6,800 – USD 10,200 (commensurate with qualifications, experience, and interview performance)