Talent.com
Administration Services Supervisor
Administration Services SupervisorMaximus • Boston, US
[error_messages.no_longer_accepting]
Administration Services Supervisor

Administration Services Supervisor

Maximus • Boston, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Description & Requirements

Maximus is currently hiring for an Administration Services Supervisor to support our New York State of Health (NYSOH) team. This is a hybrid-remote opportunity that requires travel to our Albany, NY office once a quarter.

The Administration Services Supervisor will be responsible for oversight of administrative projects and tasks performed by administrative staff. The Administration Services Supervisor is responsible for managing and administering several projects requiring direct interface with the Client and for providing administrative support to several management levels, including the executive leadership team.

Why Maximus?

  • Competitive Compensation - Quarterly bonuses based on performance included!
  • Comprehensive Insurance Coverage - Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA. Additionally, enjoy life insurance benefits and discounts on Auto, Home, Renter's, and Pet insurance.
  • Future Planning - Prepare for retirement with our 401K Retirement Savings plan and Company Matching.
  • Unlimited Time Off Package - Enjoy UTO, Holidays, and extended sick leave, along with Short- and Long-Term Disability coverage.
  • Holistic Wellness Support - Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP).
  • Recognition Platform - Acknowledge and appreciate outstanding employee contributions.
  • Tuition Reimbursement - Invest in your ongoing education and development.
  • Employee Perks and Discounts - Additional benefits and discounts exclusively for employees.
  • Maximus Wellness Program and Resources - Access a range of wellness programs and resources tailored to your needs.
  • Professional Development Opportunities - Participate in training programs, workshops, and conferences.

Essential Duties and Responsibilities :

  • Coach teams, set expectations, provide career development and recognition for assigned staff.
  • Monitor and evaluate performance, write performance appraisals, and provide corrective actions as needed.
  • Evaluate the need for training to ensure that staff maintains current knowledge of multiple programs.
  • Manage administrative staff schedules to ensure required coverage at all project locations during business hours.
  • Manage weekly administrative team meetings to ensure project administrative requirements are satisfied and to proactively identify areas to improve administrative efficiency.
  • Manage administrative oversight of special projects for members of the leadership team including; maintaining meeting minutes, action item logs, coordinating meeting schedules, and preparing documents for archival, as required.
  • Attend project and client meetings and take minutes, as required.
  • Prepare weekly reports for client and project, as required.
  • Manage administrative validation for e-mail distribution lists for project offices and departmental groupings for internal mail communications.- .
  • Ensure compliance with the company Wage & Hour policy, including ensuring non-exempt employees get the rest & meal breaks.
  • Comply with all company required policies, procedures and processes including but not limited to required training.
  • Provides guidance and oversight for administrative projects and tasks performed by administrative staff.
  • Coordinates and monitors monthly budget process including forecasting, analysis, purchasing, and reporting.
  • Coordinates and conducts employee engagement and community partnerships activities and events.
  • Assists in onboarding process of new hires.
  • Assists internal and external customers in problem resolution, as needed.
  • Responsible for adhering to all established safety standards.
  • Must be able to remain in a stationary position for an extended period of time.
  • Occasionally lifts, carries, or otherwise moves items weighing up to 25 pounds.
  • Work is constantly performed in an office environment.
  • Performs other duties as assigned.

    • Minimum Requirements

  • Bachelor's degree in related field.
  • 3-5 years of relevant professional experience required.
  • Equivalent combination of education and experience considered in lieu of degree.
  • Must be willing and able to work 8 : 00am-5 : 00pm EST, Monday-Friday.
  • Must be willing and able to travel to Albany, NY office once a quarter, plus a minimum of 1 week during training period.
  • At least 1 year of leadership or people management experience preferred.
  • Ability to operate in a fast-paced environment and handle multiple activities while meeting all deadlines.
  • Excellent written and verbal communication skills desired.
  • Large projects experience preferred.
  • Event planning experience preferred.

    • Home Office Requirements :

  • Internet speed of 20mbps or higher required (you can test this by going to www.speedtest.net).
  • Connectivity to the internet via either Wi-Fi or Category 5 or 6 ethernet patch cable to the home router.
  • Must currently and permanently reside in the Continental US.

    • EEO Statement

    Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

    Pay Transparency

    Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

    Accommodations

    Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at applicantaccommodations@maximus.com.

    Minimum Salary

    60,406.00

    Maximum Salary

    75,000.00

    [job_alerts.create_a_job]

    Service Supervisor • Boston, US

    [internal_linking.related_jobs]
    Authorization Supervisor

    Authorization Supervisor

    VirtualVocations • Dorchester, Massachusetts, United States
    [job_card.full_time]
    A company is looking for a Supervisor, Authorization.Key Responsibilities Supervises the prior authorization request process to ensure timely management of work queues Monitors authorization req...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Services Supervisor - Law Firm

    Office Services Supervisor - Law Firm

    IST Management • Boston, MA, US
    [job_card.full_time]
    IST Management is seeking a new leader for the Boston team! The Office Services Supervisor will be responsible for overseeing and assisting with daily mail, copy, and corporate hospitality services...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Autonomous Vehicle Operations Supervisor (Boston)

    Autonomous Vehicle Operations Supervisor (Boston)

    Aceolution • Boston, MA, United States
    [job_card.full_time]
    Role : Autonomous Vehicle Operations Supervisor.The AV Supervisor will oversee daily operational activities for the Autonomous Vehicle (AV) Drive Operations Program across designated city sites.This...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Supervisor, Freight Operations

    Supervisor, Freight Operations

    XPO • Braintree, MA, US
    [job_card.full_time]
    Hours : This position will primarily be an Inbound position, M-F from 2 : 00 am - 12 : 00 pm.What you need to succeed as a Freight Operations Supervisor at XPO . Knowledge of the Less-than-Truckload (LTL...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Store Supervisor - Quincy - Adams Street

    Store Supervisor - Quincy - Adams Street

    TD Bank • Quincy, MA, US
    [job_card.full_time]
    The Store Supervisor supervises day-to-day team activities to ensure operational excellence and compliance with policies and procedures to mitigate risk and protect the Bank and Customers.This role...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Supervisor, Operations I - ABF Freight

    Supervisor, Operations I - ABF Freight

    ArcBest • Brockton, MA, United States
    [job_card.full_time]
    Job Description The Supervisor, Operations I oversees the daily operations of a Service Center and ensures the work is performed according to approved Company procedures, standards, and specificat...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Operations Supervisor

    Operations Supervisor

    ProspectBlue • Stoneham, Massachusetts, United States
    [job_card.full_time]
    ProspectBlue is seeking a Night.Operations Supervisor for their client in Lynnfield, MA!.This individual oversees and is directly involved in more than one of the following operations : Dock, P&D, a...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Operations Supervisor- Pediatrics Department

    Operations Supervisor- Pediatrics Department

    BMC Software • Boston, MA, US
    [job_card.full_time]
    Operations Supervisor supervises, coordinates and monitors administrative and financial operations for the assigned department(s). Directly supervises professional and clerical and is the administra...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Operations Analyst, Ops & Administration

    Operations Analyst, Ops & Administration

    Boston Staffing • Boston, MA, US
    [job_card.full_time]
    Sponsored Programs is part of the Office of Research, a group dedicated to aiding the research community in navigating the lifecycle of their work, from finding funding to creating proposals to hel...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Supervisor, Boston Hub Food Hall

    Supervisor, Boston Hub Food Hall

    Delaware North • Boston, MA, US
    [job_card.full_time] +1
    Delaware North's Patina Group is hiring a part-time Supervisor to join our team at Boston Hub Food Hall in Boston, Massachusetts. As a Supervisor, you will be responsible for leading team member...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Client Operations Supervisor

    Client Operations Supervisor

    Barry's • Boston, Massachusetts, United States, 02116
    [job_card.full_time]
    We appreciate your interest in employment with Barry's! Barry's is committed to a policy of equal employment opportunity, and will not discriminate against an applicant or employee on the basis of ...[show_more]
    [last_updated.last_updated_30]
    Boston Shuttle Supervisor

    Boston Shuttle Supervisor

    A&A Metro Transportation / Bill's Taxi Service, inc. • Bridgewater, MA, United States
    [job_card.part_time]
    New England, is seeking an individual to supervise our shuttle sites in the Boston area.Must have at least 3 years’ experience in the transportation industry and some management experience (prefera...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Freight Operations Supervisor

    Freight Operations Supervisor

    Staples, Inc. • Boston, Massachusetts, United States
    [job_card.full_time]
    VETERANS ENCOURAGED TO APPLY! 1st Shift - 6 : 00am Start / Tuesday-Saturday Staples is business to business.Our supply chain team is dedicated to meeting our customers’ needs both now and in the future...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Clinical Supervisor- 20hr Rotating

    Administrative Clinical Supervisor- 20hr Rotating

    Beth Israel Lahey Health • Boston, MA, United States
    [job_card.full_time]
    When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.This is a 20-hour day / night rotating position with weekend and holiday rotation.The A...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Supervisor

    Supervisor

    G2 Secure Staff • Boston, MA, United States
    [job_card.full_time]
    Responsible for the day-to-day activities of specific shift operation including employee group, maintenance and accuracy of timekeeping, effectively managing the work load, properly utilizing compa...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    DENTAL DISPENSARY SUPERVISOR, Clinical Affairs - Administration

    DENTAL DISPENSARY SUPERVISOR, Clinical Affairs - Administration

    InsideHigherEd • Boston, Massachusetts, United States
    [job_card.full_time]
    DENTAL DISPENSARY SUPERVISOR, Clinical Affairs - Administration.DENTAL DISPENSARY SUPERVISOR, Clinical Affairs - Administration. Boston University Medical Campus > .The salary of the finalist selec...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Supervisor - Food

    Supervisor - Food

    Sodexo, Inc. • Boston, MA, United States
    [job_card.full_time]
    The Supervisor - Food may work in any type of food location on client premises.This individual provides oversight at the direction of management on site to coordinate routine work activities of wor...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    DENTAL DISPENSARY SUPERVISOR, Clinical Affairs - Administration

    DENTAL DISPENSARY SUPERVISOR, Clinical Affairs - Administration

    Boston University • Boston, MA, US
    [job_card.full_time]
    Dental Dispensary Supervisor, Clinical Affairs - Administration.Supervises staff in operating and maintaining all dispensaries, determining adequate inventory levels and availability of dental mate...[show_more]
    [last_updated.last_updated_30] • [promoted]