Office Coordinator

Office Coordinator

Job ID : 291293

Location : Summerville Campus

Full / Part Time : Full Time

Regular / Temporary :

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https : / / www.augusta.edu / about / mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https : / / www.usg.edu / hr / orientation / welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Location

Augusta University -

Our Health Sciences Campus :

1120 15th Street, Augusta, GA 30912

Our Summerville Campus :

2500 Walton Way, Augusta, GA 30904

College / Department Information

The Augusta University College of Education and Human Development is committed to being a relevant, responsive, and respected organization with a keen focus toward high impact work in the community. Our faculty, students, and alumni are committed to improving lives and expanding opportunities through the comprehensive study and effective practice of education. Through bachelor's degree, master's degree, doctoral degree, and professional development programs, we cultivate innovative educational leaders, advance health practices through research in kinesiology, explore the most important questions in public education, and share exciting ideas and best practices across the world.

Job Summary

Work closely with the Business Operations Manager and the Dean to provide HR support for the College of Education and Human Development.

Responsibilities

The duties include, but are not limited to :

COORDINATOR FOR HR ADMINISTRATIVE SUPPORT : Organize search committee training. Serve as Search Coordinator for Recruitment. Maintain confidential employee files and records. Managing promotion and tenure document control. Attend monthly meetings with the Office of Faculty Affairs and weekly with the AU HR Business

Partner Team. Manage document control processes for evaluations and upload to Faculty Affairs and HR annually. Create full-time faculty offer letters for new hires. Provide support to department admin with offer letters for part-time faculty and renewal offer letters each semester that they teach for the College. Create and process position

classification forms for classified staff positions and faculty position description forms. Maintain the OneUSG system with changes to position descriptions, titles, effort, and salary. Create Job postings and submit them to HR Business Partner or HR Faculty Support Services for approval. Create and process memos for salary changes, extra duty pay, and course overload payments. Submit electronic personnel action requests in OneUSG as required (Supplemental Pays, Summer Pay, Ad Hoc Salary Changes, Add / Change Transactions, Smart Hires, Terminations, and Transfers) Research and prepare data for reporting purposed and providing HR support to the COEHD Leadership Team as questions or issues may arise.

HR FINANCIAL ADMINISTRATIVE MANAGEMENT SUPPORT : Create and process memos for salary changes, extra duty pay, and course overload payments. Submit electronic personnel action requests in OneUSG as required (Supplemental Pays, Summer Pay, Ad Hoc Salary Changes, Add / Change Transactions, Smart Hires, Terminations, and Transfers).

OTHER DUTIES : Perform all other job-related duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university with a minimum of six years of progressively responsible office support experience.

OR

High School Diploma, GED or equivalent from a recognized state or federal accredited organization required, with a minimum of nine years of progressively responsible office support experience.

Preferred Qualifications

Bachelor's degree from an accredited college or university.

Preferred Experience

Proven experience in a relevant human resources / administrative position

Experience with the OneUSG systems

Knowledge, Skills, & Abilities

KNOWLEDGE

Excellent customer service, interpersonal, organizational, and verbal / written communication skills.

Proficient in Microsoft Office and other computer software / databases.

SKILLS

Detail-oriented with strong time management, critical thinking, professionalism, and multi-task skills.

ABILITIES

Ability to maintain confidentiality.

Ability to work in a fast-faced environment.

Ability to exercise good judgment and work independently.

Shift / Salary / Benefits

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties : the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires : Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational / credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https : / / www.augusta.edu / hr / jobs /

Select University Faculty & Staff >

External Applicants if you are a candidate from outside the university

Select University Faculty & Staff >

Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https : / / careers.hprod.onehcm.usg.edu / psp / careers / CAREERS / HRMS / c / HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=291293&PostingSeq=1

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