Facilities Admin

The Facilities Administrator provides support to the Facilities Department and serves as a backup to the receptionist. This role ensures smooth daily operations and contributes to a welcoming and organized office environment.

Essential Duties and Responsibilities

Provides coverage for the receptionist during breaks and days off.

Learn and perform receptionist tasks, including :

Preparing USPS certified mail and FedEx shipping labels

Booking meeting rooms in Outlook

Answer incoming calls, determine the purpose, and direct calls to the appropriate personnel.

Welcome on-site visitors, announce them to staff, and ensure they check in properly.

Provide information about the organization, including directions and contact details.

Maintain a friendly, professional, and cooperative attitude in all interactions.

Work effectively in a fast-paced environment with varying daily tasks.

Maintain office appearance, including :

Tidying conference rooms (chairs, pillows, whiteboards, etc.)

Assist with ordering group meals, and planning or hosting work lunches / parties.

Support Facilities Managers and Coordinators with tasks such as :

Making copies

Booking meetings

Receiving invoices and submitting them for payment through Accounts Payable

Assist Manager and Coordinators in any tasks or duties in support of their large projects, which may include maintaining their to-do lists and updating the status

Serve as a liaison with the building management and office personnel

Serve as a point of contact for vendors such as cleaning company, plant service company, etc.

Education, Training & Experience

High school diploma or GED

• 1-3 years of related experience or training preferred

Physical Requirements

Equipment Used

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.