Administrative Aide 3

Job Title :

Administrative Assistant

Duration :

2025-11-07 to 2027-05-06

Location : Pomona, CA. 91768

Pay Range : $ 21.00 - 22.19 hourly on W2

Shift : M-F 7-3 : 45

Hybrid : W & Th Onsite

JOB SUMMARY

Broad knowledge of department policies, practices, and procedures. Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems.

Typically possesses three to four years experience performing thorough administrative, secretarial, and clerical functions. The administrative assistant-level 3 is a high-level administrative position. Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.

Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures.

Sets up meetings.

Responsible for ordering supplies and setting up offices / computer equipment for new hires.

Requires judgment and confidence in handling interpersonal relations.

Works on special projects as needed.

May provide work direction to lower level administrative staff in the same department or unit.

High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses.

Ability to coordinate the schedule of an Executive VP and other managers

Proficient in Microsoft Word, Excel, and Outlook and related software

Day to Day Responsibilities / Workload

Download drawing package content from SharePoint

2. Generate / assign drawing package number

3. QC PDF, CAD files against database (CDM Dashboard)

4. Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard)

5. PDF upload to CDM Library, QC upload

6. Create print scheduling documentation (order form, delivery labels) convert to PDF

7. QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF)

8. Upload Issued drawing package content to external SharePoint site, copy link, QC upload

9. Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end)

Required Skills

Basic clerical skills

• Interpersonal / customer service skills
• Typing 50wpm
• Ability to navigate, search and perform data entry on drawing repository system

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit

https : / / dexian.com /

to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.