Contract Administrator

Contract Administrator

The Contract Administrator at Won-Door Corporation is a highly organized, detail-oriented, and proactive problem solver with excellent communication skills. This role supports the Pricing & Sales Support Manager and interacts with various departments daily in a fast-paced environment. The Administrator analyzes, interprets, and negotiates contract terms under oversight and maintains accurate and comprehensive contract files and documentation.

Responsibilities

Key responsibilities include:

• Maintain status log of contracts from initial request to final execution.
• Maintain digital system of contracts, records, and other documentation.
• Monitor and maintain contracts management software and update project information.
• Analyze potential risks in contract language and collaborate with legal and other departments.
• Communicate with customers regarding initial negotiations when necessary.
• Ensure contract execution aligns with company policy.
• Engage daily with Project Managers, Coordinators, Engineers, Sales, Accounting, and other staff.
• Explain contract terminology in clear, simple language to clients and stakeholders.
• Support sales management with information to guide business decisions and optimize revenue.
• Foster positive long-term relationships with customers.
• Review various contract documents for projects under $100,000 within 1 year of employment.
• Identify and address issues in contracts with oversight for projects under $100,000 within 1 year.
• Prepare contract amendments and extensions under oversight within 1 year of employment.
• Work on special projects in a support capacity.
• Gain exposure to a variety of contracts.

Qualifications

Skills and abilities include:

• Proficient with Microsoft Office Suite, especially Excel.
• Experience with data entry and general office equipment.
• High attention to detail and ability to identify errors.
• Strong analytical, organizational, and time-management skills.
• Customer service experience and ability to provide high-quality support.
• Team-oriented with collaborative work style.
• Effective communication tailored to diverse audiences.
• Ability to prioritize and manage multiple contracts.
• Curiosity and willingness to learn new concepts.
• Strong verbal and written communication with a customer focus.

Certificates, Licenses, Registrations: None required. Any relevant certifications in contract management or paralegal training are preferred.

Education: High school diploma required. An associate degree or two years of related work experience and/or training is preferred. Customer service experience preferred.

Work Environment: This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The role may require occasional extended hours to meet deadlines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to: sit, talk, or hear; the employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms; the employee may occasionally lift office products and supplies, up to 25 pounds.

Travel Required: Domestic Travel Required: Yes, occasionally. International Travel Required: No.

Equal Employment Opportunity & Diversity Statement: At Won-Door, we are committed to fostering an environment where individual differences are respected and valued. We embrace diversity and inclusion in every aspect of our organization and encourage all employees to share their perspectives and voice their opinions. By celebrating diverse backgrounds and perspectives, we strengthen our company and work collaboratively toward achieving our goals. Won-Door Corporation is an equal opportunity employer and adheres to all applicable federal, state, and local laws regarding equal employment and non-discrimination. It is our policy to ensure equal employment opportunities for all individuals and to strictly prohibit discrimination or harassment based on sex (including gender, gender identity, gender expression, sexual orientation, pregnancy, and childbirth), age, race, national origin, color, disability, religion, genetic information, veteran or military status, and any other characteristics protected by law. This policy applies to all aspects of employment, including recruitment, hiring, training, promotions, transfers, compensation, termination, and layoffs. We are dedicated to maintaining a workplace that reflects our commitment to fairness, equity, and respect for all individuals.